Virtual data rooms · 25 vendors
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How much does a virtual data room cost?
For a 20 GB room used by 2 admins for 6 months, published list prices from the 8 vendors whose plans fit come to $528–$39K using monthly billing where offered. On annual plans, which bill a full 12 months even for a 6-month project, the range is $720–$62K across 8 vendors.
14 of 25 vendors list a price for a data room plan on their own site and 9 quote on request. Third-party estimates with a named public source are shown separately and never mixed with list prices.
$528–$39K8 of 14 vendors that publish prices have a plan covering 20 GB and 2 admins for 6 months, monthly where offered. Totals include every month billed.
Totals use the lowest listed plan selected under the storage and admin-seat rules. Plans are not matched on features. Document, file-size and room limits may also apply; check the named plan before budgeting.
How the totals are calculated
Each total is what you would pay a vendor for the months it bills, not the months you use the room. A monthly plan bills the months you use; an annual plan bills 12 months at a time; a quarterly plan bills 3 months at a time; a fixed-term price table bills the shortest listed term that covers your project.
Every vendor is priced at the lowest listed plan whose stated storage and seat limits cover your inputs. Other limits a plan lists — documents, file size, rooms, features — are shown next to the price and are not checked, so a plan that fits on storage and seats may still not suit your process. The named plan matters: a vendor may offer several data room plans with different controls and limits. Extra seats or storage are added only when the vendor publishes their price; otherwise the row says a quote is required. Euro prices are converted at the European Central Bank reference rate of €1 = US$1.1133 on 2026-10-28.
What each vendor would cost for this room
Log scale. Points are totals for the months billed from each vendor’s published prices; bars are third-party estimate ranges with a named source. Vendors are listed alphabetically.
Published list price, total for the months billed
Third-party estimate, quote-only vendors
Open points: the vendor does not state a storage limit for that plan.
Prices are as published by each vendor on the date shown and are computed for the inputs above. Vendors change prices, and discounts, taxes, overage and add-on charges may apply; confirm any figure with the vendor before relying on it. Estimates for quote-only vendors come from third parties and may not match an actual quote. Certifications and ownership are as stated by each vendor and have not been independently verified. The order is not a ranking or recommendation, and no vendor has paid to be included or positioned.
Vendors with published prices
Vendors are listed alphabetically, in this table and in every data room table on this page; the order is not a ranking. “Billed” is the number of months the plan charges for; “limits not checked” lists plan limits other than storage and seats.
| Vendor | Plan | Months | Price | Total | Total (US$) | Notes | Source |
|---|
 Ansarada | 20 GB | Use 6 · billed 6Fixed term (6 months) | US$6,434 per plan a month | US$38,604 | US$38,604 | Limits not checked: room limit 1 data room Prices from the vendor’s pricing guide dated 2026-05-07. The guide says a 12-month term can reduce the monthly rate by 50%; its own table shows 30–53% depending on storage, and the table is used. | Pricing page2026-10-29 |
 CapLinked | Enterprise | Use 6 · billed 6Monthly | US$500 per plan a month | US$3,000 | US$3,000 | Starting price only | Pricing page2026-10-29 |
 Clinked | Virtual Data Room | Use 6 · billed 6Monthly | US$719 per plan a month | US$4,314 | US$4,314 | Starting price only Limits not checked: storage limit not stated | Pricing page2026-10-29 |
 Digify | Team | Use 6 · billed 6Monthly | US$500 per plan a month | US$3,000 | US$3,000 | Limits not checked: file size limit 5 GB; room limit 10 | Pricing page2026-10-29 |
 Dillien | Standard (fixed monthly price) | Use 6 · billed 6Monthly | €600 per room a month | €3,600 | US$4,008 | Limits not checked: room limit 1 per subscription (priced per data room) | Pricing page2026-10-29 |
 DocSend | Advanced Data Rooms | Use 6 · billed 6Monthly | US$300 per plan a month | US$1,800 | US$1,800 | Limits not checked: storage limit not stated | Pricing page2026-10-01 |
 Drooms | Starter | Use 6 · billed 6Monthly | €0 per plan a month | — | — | No listed plan covers these inputs: Plan storage is 0.15 GB | Pricing page2026-10-29 |
 FirmRoom | 10GB | Use 6 · billed 6Monthly | US$1,195 per plan a month10 GB over 10 GB at USD 150/GB/month | US$16,170 | US$16,170 | Limits not checked: room limit 5 active data rooms at a time, storage shared across them | Pricing page2026-10-29 |
 Fordata | LITE | Use 6 · billed 6Monthly | €275 per room a month19 GB over 1 GB at EUR 180/GB/month | €22,170 | US$24,682 | Limits not checked: room limit 1 VDR | Pricing page2026-10-29 |
 Papermark | Data Rooms | Use 6 · billed 6Monthly | €149 per plan a month | €894 | US$995 | — | Pricing page2026-10-29 |
 Peony | Business | Use 6 · billed 6Monthly | US$44 × 2 admins a month | US$528 | US$528 | Limits not checked: document limit 1000; file size limit 2 GB; room limit 3 per admin | Pricing page2026-10-29 |
 SecureDocs | 3 Month Plan | Use 6 · billed 6Quarterly | US$400 per plan a month | US$2,400 | US$2,400 | Limits not checked: storage limit not stated; room limit 1 room | Pricing page2026-10-29 |
 SmartRoom | Special pricing, per transaction | Use 6One-time, per transaction | US$1,000 one-time, per transaction | US$1,000 | US$1,000 | Listed price requires qualification Limits not checked: storage limit not stated | Pricing page2026-10-29 |
 Virtual Vaults | Basic | Use 6 · billed 6Fixed term (6 months) | €527 per plan a month | €3,162 | US$3,520 | — | Pricing page2026-10-29 |
Budget examples
Four fixed rooms, from a one-admin project to an eight-admin deal team, priced with the same rules for every vendor that publishes prices. Which vendor comes out lowest changes with the number of admins and the storage needed. Each example shows the total for monthly billing and for an annual commitment, with the months each one bills; the inputs do not change with the calculator above.
Totals use the lowest listed plan selected under the storage and admin-seat rules. Plans are not matched on features. Document, file-size and room limits may also apply; check the named plan before budgeting. Limits not checked are listed under each total.
Two admins, 20 GB, six months
| Vendor | Monthly billing | Annual commitment |
|---|
| Ansarada | US$38,60420 GB plan · billed 6 monthsLimits not checked: room limit 1 data room | US$61,60820 GB plan · billed 12 monthsLimits not checked: room limit 1 data room |
| CapLinked | Starting price only · Enterprise plan | Starting price only · Enterprise plan |
| Clinked | Starting price only · Virtual Data Room planLimits not checked: storage limit not stated | Starting price only · Virtual Data Room planLimits not checked: storage limit not stated |
| Digify | US$3,000Team plan · billed 6 monthsLimits not checked: file size limit 5 GB; room limit 10 | US$4,200Team plan · billed 12 monthsLimits not checked: file size limit 5 GB; room limit 10 |
| Dillien | US$4,008Standard (fixed monthly price) plan · billed 6 monthsLimits not checked: room limit 1 per subscription (priced per data room) | US$4,008Standard (fixed monthly price) plan · billed 6 monthsLimits not checked: room limit 1 per subscription (priced per data room) |
| DocSend | US$1,800Advanced Data Rooms plan · billed 6 monthsLimits not checked: storage limit not stated | US$2,160Advanced Data Rooms plan · billed 12 monthsLimits not checked: storage limit not stated |
| Drooms | No listed plan covers these inputs | No listed plan covers these inputs |
| FirmRoom | US$16,17010GB plan · billed 6 monthsLimits not checked: room limit 5 active data rooms at a time, storage shared across them | US$16,17010GB plan · billed 6 monthsLimits not checked: room limit 5 active data rooms at a time, storage shared across them |
| Fordata | US$24,682LITE plan · billed 6 monthsLimits not checked: room limit 1 VDR | US$48,629LITE plan · billed 12 monthsLimits not checked: room limit 1 VDR |
| Papermark | US$995Data Rooms plan · billed 6 months | US$1,323Data Rooms plan · billed 12 months |
| Peony | US$528Business plan · billed 6 monthsLimits not checked: document limit 1000; file size limit 2 GB; room limit 3 per admin | US$720Business plan · billed 12 monthsLimits not checked: document limit 1000; file size limit 2 GB; room limit 3 per admin |
| SecureDocs | US$2,4003 Month Plan · billed 6 monthsLimits not checked: storage limit not stated; room limit 1 room | US$3,00012 Month Plan · billed 12 monthsLimits not checked: storage limit not stated; room limit 1 room |
| SmartRoom | Listed price requires qualification · Special pricing, per transaction planLimits not checked: storage limit not stated | Listed price requires qualification · Special pricing, per transaction planLimits not checked: storage limit not stated |
| Virtual Vaults | US$3,520Basic plan · billed 6 months | US$6,039Basic plan · billed 12 months |
One admin, 5 GB, three months
| Vendor | Monthly billing | Annual commitment |
|---|
| Ansarada | US$7,8425 GB plan · billed 3 monthsLimits not checked: room limit 1 data room | US$22,0085 GB plan · billed 12 monthsLimits not checked: room limit 1 data room |
| CapLinked | US$1,197Team plan · billed 3 months | US$1,197Team plan · billed 3 months |
| Clinked | Starting price only · Virtual Data Room planLimits not checked: storage limit not stated | Starting price only · Virtual Data Room planLimits not checked: storage limit not stated |
| Digify | US$570Pro plan · billed 3 monthsLimits not checked: file size limit 5 GB; room limit 3 | US$1,680Pro plan · billed 12 monthsLimits not checked: file size limit 5 GB; room limit 3 |
| Dillien | US$2,004Standard (fixed monthly price) plan · billed 3 monthsLimits not checked: room limit 1 per subscription (priced per data room) | US$2,004Standard (fixed monthly price) plan · billed 3 monthsLimits not checked: room limit 1 per subscription (priced per data room) |
| DocSend | US$900Advanced Data Rooms plan · billed 3 monthsLimits not checked: storage limit not stated | US$2,160Advanced Data Rooms plan · billed 12 monthsLimits not checked: storage limit not stated |
| Drooms | US$2,989Professional 5 GB plan · billed 3 months | US$10,768Professional 5 GB plan · billed 12 months |
| FirmRoom | US$2,3855GB plan · billed 3 monthsLimits not checked: room limit 3 active data rooms at a time, storage shared across them | US$2,3855GB plan · billed 3 monthsLimits not checked: room limit 3 active data rooms at a time, storage shared across them |
| Fordata | US$3,323LITE plan · billed 3 monthsLimits not checked: room limit 1 VDR | US$12,558LITE plan · billed 12 monthsLimits not checked: room limit 1 VDR |
| Papermark | US$498Data Rooms plan · billed 3 months | US$1,323Data Rooms plan · billed 12 months |
| Peony | US$132Business plan · billed 3 monthsLimits not checked: document limit 1000; file size limit 2 GB; room limit 3 per admin | US$360Business plan · billed 12 monthsLimits not checked: document limit 1000; file size limit 2 GB; room limit 3 per admin |
| SecureDocs | US$1,2003 Month Plan · billed 3 monthsLimits not checked: storage limit not stated; room limit 1 room | US$3,00012 Month Plan · billed 12 monthsLimits not checked: storage limit not stated; room limit 1 room |
| SmartRoom | Listed price requires qualification · Special pricing, per transaction planLimits not checked: storage limit not stated | Listed price requires qualification · Special pricing, per transaction planLimits not checked: storage limit not stated |
| Virtual Vaults | US$2,138Basic plan · billed 3 months | US$6,039Basic plan · billed 12 months |
Four admins, 50 GB, twelve months
| Vendor | Monthly billing | Annual commitment |
|---|
| Ansarada | No listed plan covers these inputs | No listed plan covers these inputs |
| CapLinked | Starting price only · Enterprise plan | Starting price only · Enterprise plan |
| Clinked | Starting price only · Virtual Data Room planLimits not checked: storage limit not stated | Starting price only · Virtual Data Room planLimits not checked: storage limit not stated |
| Digify | US$24,000Business plan · billed 12 monthsLimits not checked: file size limit 5 GB | US$18,000Business plan · billed 12 monthsLimits not checked: file size limit 5 GB |
| Dillien | US$8,016Standard (fixed monthly price) plan · billed 12 monthsLimits not checked: room limit 1 per subscription (priced per data room) | US$8,016Standard (fixed monthly price) plan · billed 12 monthsLimits not checked: room limit 1 per subscription (priced per data room) |
| DocSend | Quote required · Advanced Data Rooms planLimits not checked: storage limit not stated | Quote required · Advanced Data Rooms planLimits not checked: storage limit not stated |
| Drooms | No listed plan covers these inputs | No listed plan covers these inputs |
| FirmRoom | US$86,34010GB plan · billed 12 monthsLimits not checked: room limit 5 active data rooms at a time, storage shared across them | US$86,34010GB plan · billed 12 monthsLimits not checked: room limit 5 active data rooms at a time, storage shared across them |
| Fordata | US$121,506LITE plan · billed 12 monthsLimits not checked: room limit 1 VDR | US$120,771LITE plan · billed 12 monthsLimits not checked: room limit 1 VDR |
| Papermark | US$2,645Data Rooms plan · billed 12 months | US$1,763Data Rooms plan · billed 12 months |
| Peony | US$2,112Business plan · billed 12 monthsLimits not checked: document limit 1000; file size limit 2 GB; room limit 3 per admin | US$1,440Business plan · billed 12 monthsLimits not checked: document limit 1000; file size limit 2 GB; room limit 3 per admin |
| SecureDocs | US$3,00012 Month Plan · billed 12 monthsLimits not checked: storage limit not stated; room limit 1 room | US$3,00012 Month Plan · billed 12 monthsLimits not checked: storage limit not stated; room limit 1 room |
| SmartRoom | Listed price requires qualification · Special pricing, per transaction planLimits not checked: storage limit not stated | Listed price requires qualification · Special pricing, per transaction planLimits not checked: storage limit not stated |
| Virtual Vaults | US$7,321Standard plan · billed 12 months | US$7,321Standard plan · billed 12 months |
Eight admins, 100 GB, twelve months
| Vendor | Monthly billing | Annual commitment |
|---|
| Ansarada | No listed plan covers these inputs | No listed plan covers these inputs |
| CapLinked | Starting price only · Enterprise plan | Starting price only · Enterprise plan |
| Clinked | Starting price only · Virtual Data Room planLimits not checked: storage limit not stated | Starting price only · Virtual Data Room planLimits not checked: storage limit not stated |
| Digify | No listed plan covers these inputs | No listed plan covers these inputs |
| Dillien | US$8,016Standard (fixed monthly price) plan · billed 12 monthsLimits not checked: room limit 1 per subscription (priced per data room) | US$8,016Standard (fixed monthly price) plan · billed 12 monthsLimits not checked: room limit 1 per subscription (priced per data room) |
| DocSend | Quote required · Advanced Data Rooms planLimits not checked: storage limit not stated | Quote required · Advanced Data Rooms planLimits not checked: storage limit not stated |
| Drooms | No listed plan covers these inputs | No listed plan covers these inputs |
| FirmRoom | US$176,34010GB plan · billed 12 monthsLimits not checked: room limit 5 active data rooms at a time, storage shared across them | US$176,34010GB plan · billed 12 monthsLimits not checked: room limit 5 active data rooms at a time, storage shared across them |
| Fordata | US$241,742LITE plan · billed 12 monthsLimits not checked: room limit 1 VDR | US$241,007LITE plan · billed 12 monthsLimits not checked: room limit 1 VDR |
| Papermark | US$5,264Data Rooms plan · billed 12 months | US$3,527Data Rooms plan · billed 12 months |
| Peony | US$7,200Data Room plan · billed 12 months | US$4,992Data Room plan · billed 12 months |
| SecureDocs | US$3,00012 Month Plan · billed 12 monthsLimits not checked: storage limit not stated; room limit 1 room | US$3,00012 Month Plan · billed 12 monthsLimits not checked: storage limit not stated; room limit 1 room |
| SmartRoom | Listed price requires qualification · Special pricing, per transaction planLimits not checked: storage limit not stated | Listed price requires qualification · Special pricing, per transaction planLimits not checked: storage limit not stated |
| Virtual Vaults | US$12,077Advanced plan · billed 12 months | US$12,077Advanced plan · billed 12 months |
Data room cost by use case
Eight rooms that come up often, each with fixed inputs and priced with the same rules as the budget examples above. Next to each total are four things the vendor states on its own site — how external viewers are counted, whether monthly billing is offered, how sign-up works and whether a free plan or trial is listed — because those change the real cost of a room more than the headline price does.
Totals use the lowest listed plan selected under the storage and admin-seat rules, on monthly billing where the vendor offers it. Plans are not matched on features. The three right-hand columns are what each vendor states on its own site, read between September 16 and October 1, 2026, with the date of each statement shown beside it; the exact page each one came from is linked in that vendor’s profile below, together with the wording it was taken from.
A founder's fundraising room
One owner uploads the room, dozens of investors read it, and the raise runs about a quarter.
For a founder's fundraising room (5 GB, one admin, three months), published plans from 10 vendors cover the inputs at $132–$7,842 for the months billed on monthly billing where offered; 6 of them state that external viewers are free and unlimited and 9 state that monthly billing is offered.
| Vendor | Plan that fits | Total (US$) | Billed months | External viewers | Monthly billing | Sign-up |
|---|
| Ansarada | 5 GB | US$7,8425 GB plan | 3 | not stated on the pages checked | not stated on the pages checked | online, without contacting sales |
| CapLinked | Team | US$1,197Team plan | 3 | stated as free and unlimited | offered | online, without contacting sales |
| Clinked | Virtual Data Room | Starting price only · Virtual Data Room plan | 3 | not stated on the pages checked | offered | online, without contacting sales |
| Digify | Pro | US$570Pro plan | 3 | not stated on the pages checked | offered | online, without contacting sales |
| Dillien | Standard (fixed monthly price) | US$2,004Standard (fixed monthly price) plan | 3 | stated as free and unlimited | offered | online, without contacting sales |
| DocSend | Advanced Data Rooms | US$900Advanced Data Rooms plan | 3 | the vendor’s pages could not be read when checked | the vendor’s pages could not be read when checked | the vendor’s pages could not be read when checked |
| Drooms | Professional 5 GB | US$2,989Professional 5 GB plan | 3 | count against the plan’s seats | offered | online, without contacting sales |
| FirmRoom | 5GB | US$2,3855GB plan | 3 | stated as free and unlimited | offered | online, without contacting sales |
| Fordata | LITE | US$3,323LITE plan | 3 | a stated quota per plan | offered | online, without contacting sales |
| Papermark | Data Rooms | US$498Data Rooms plan | 3 | stated as free and unlimited | offered | online, without contacting sales |
| Peony | Business | US$132Business plan | 3 | stated as free and unlimited | offered | online, without contacting sales |
| SecureDocs | 3 Month Plan | US$1,2003 Month Plan | 3 | stated as free and unlimited | not stated on the pages checked | online, without contacting sales |
| SmartRoom | Special pricing, per transaction | Listed price requires qualification · Special pricing, per transaction plan | — | not stated on the pages checked | not stated on the pages checked | a demo or sales contact is stated |
| Virtual Vaults | Basic | US$2,138Basic plan | 3 | stated as free and unlimited | offered | a demo or sales contact is stated |
A sell-side process at a small company
Two deal-team admins run the room, buyers and their advisers read it, and the process runs about half a year.
For a sell-side process at a small company (20 GB, two admins, six months), published plans from 8 vendors cover the inputs at $528–$39K for the months billed on monthly billing where offered; 5 of them state that external viewers are free and unlimited and 7 state that monthly billing is offered.
| Vendor | Plan that fits | Total (US$) | Billed months | External viewers | Monthly billing | Sign-up |
|---|
| Ansarada | 20 GB | US$38,60420 GB plan | 6 | not stated on the pages checked | not stated on the pages checked | online, without contacting sales |
| CapLinked | Enterprise | Starting price only · Enterprise plan | 6 | stated as free and unlimited | offered | online, without contacting sales |
| Clinked | Virtual Data Room | Starting price only · Virtual Data Room plan | 6 | not stated on the pages checked | offered | online, without contacting sales |
| Digify | Team | US$3,000Team plan | 6 | not stated on the pages checked | offered | online, without contacting sales |
| Dillien | Standard (fixed monthly price) | US$4,008Standard (fixed monthly price) plan | 6 | stated as free and unlimited | offered | online, without contacting sales |
| DocSend | Advanced Data Rooms | US$1,800Advanced Data Rooms plan | 6 | the vendor’s pages could not be read when checked | the vendor’s pages could not be read when checked | the vendor’s pages could not be read when checked |
| Drooms | Starter | No listed plan covers these inputs | 6 | count against the plan’s seats | offered | online, without contacting sales |
| FirmRoom | 10GB | US$16,17010GB plan | 6 | stated as free and unlimited | offered | online, without contacting sales |
| Fordata | LITE | US$24,682LITE plan | 6 | a stated quota per plan | offered | online, without contacting sales |
| Papermark | Data Rooms | US$995Data Rooms plan | 6 | stated as free and unlimited | offered | online, without contacting sales |
| Peony | Business | US$528Business plan | 6 | stated as free and unlimited | offered | online, without contacting sales |
| SecureDocs | 3 Month Plan | US$2,4003 Month Plan | 6 | stated as free and unlimited | not stated on the pages checked | online, without contacting sales |
| SmartRoom | Special pricing, per transaction | Listed price requires qualification · Special pricing, per transaction plan | — | not stated on the pages checked | not stated on the pages checked | a demo or sales contact is stated |
| Virtual Vaults | Basic | US$3,520Basic plan | 6 | stated as free and unlimited | offered | a demo or sales contact is stated |
A fund running several rooms at once
Four admins across a portfolio, several rooms open at the same time, budgeted for a year.
For a fund running several rooms at once (50 GB, four admins, twelve months), published plans from 7 vendors cover the inputs at $2,112–$122K for the months billed on monthly billing where offered; 5 of them state that external viewers are free and unlimited and 7 state that monthly billing is offered.
| Vendor | Plan that fits | Total (US$) | Billed months | External viewers | Monthly billing | Sign-up |
|---|
| Ansarada | 50 MB Essentials | No listed plan covers these inputs | 12 | not stated on the pages checked | not stated on the pages checked | online, without contacting sales |
| CapLinked | Enterprise | Starting price only · Enterprise plan | 12 | stated as free and unlimited | offered | online, without contacting sales |
| Clinked | Virtual Data Room | Starting price only · Virtual Data Room plan | 12 | not stated on the pages checked | offered | online, without contacting sales |
| Digify | Business | US$24,000Business plan | 12 | not stated on the pages checked | offered | online, without contacting sales |
| Dillien | Standard (fixed monthly price) | US$8,016Standard (fixed monthly price) plan | 12 | stated as free and unlimited | offered | online, without contacting sales |
| DocSend | Advanced Data Rooms | Quote required · Advanced Data Rooms plan | 12 | the vendor’s pages could not be read when checked | the vendor’s pages could not be read when checked | the vendor’s pages could not be read when checked |
| Drooms | Professional 0.5 GB | No listed plan covers these inputs | 12 | count against the plan’s seats | offered | online, without contacting sales |
| FirmRoom | 10GB | US$86,34010GB plan | 12 | stated as free and unlimited | offered | online, without contacting sales |
| Fordata | LITE | US$121,506LITE plan | 12 | a stated quota per plan | offered | online, without contacting sales |
| Papermark | Data Rooms | US$2,645Data Rooms plan | 12 | stated as free and unlimited | offered | online, without contacting sales |
| Peony | Business | US$2,112Business plan | 12 | stated as free and unlimited | offered | online, without contacting sales |
| SecureDocs | 12 Month Plan | US$3,00012 Month Plan | 12 | stated as free and unlimited | not stated on the pages checked | online, without contacting sales |
| SmartRoom | Special pricing, per transaction | Listed price requires qualification · Special pricing, per transaction plan | — | not stated on the pages checked | not stated on the pages checked | a demo or sales contact is stated |
| Virtual Vaults | Standard | US$7,321Standard plan | 12 | stated as free and unlimited | offered | a demo or sales contact is stated |
A standing board or LP reporting room
One admin, a small archive that is added to each quarter, and the room stays open all year.
For a standing board or LP reporting room (2 GB, one admin, twelve months), published plans from 10 vendors cover the inputs at $528–$12K for the months billed on monthly billing where offered; 6 of them state that external viewers are free and unlimited and 9 state that monthly billing is offered.
| Vendor | Plan that fits | Total (US$) | Billed months | External viewers | Monthly billing | Sign-up |
|---|
| Ansarada | 2 GB | US$11,7482 GB plan | 12 | not stated on the pages checked | not stated on the pages checked | online, without contacting sales |
| CapLinked | Team | US$4,788Team plan | 12 | stated as free and unlimited | offered | online, without contacting sales |
| Clinked | Virtual Data Room | Starting price only · Virtual Data Room plan | 12 | not stated on the pages checked | offered | online, without contacting sales |
| Digify | Pro | US$2,280Pro plan | 12 | not stated on the pages checked | offered | online, without contacting sales |
| Dillien | Standard (fixed monthly price) | US$8,016Standard (fixed monthly price) plan | 12 | stated as free and unlimited | offered | online, without contacting sales |
| DocSend | Advanced Data Rooms | US$3,600Advanced Data Rooms plan | 12 | the vendor’s pages could not be read when checked | the vendor’s pages could not be read when checked | the vendor’s pages could not be read when checked |
| Drooms | Professional 2 GB | US$3,447Professional 2 GB plan | 12 | count against the plan’s seats | offered | online, without contacting sales |
| FirmRoom | 2GB | US$4,7402GB plan | 12 | stated as free and unlimited | offered | online, without contacting sales |
| Fordata | LITE | US$6,079LITE plan | 12 | a stated quota per plan | offered | online, without contacting sales |
| Papermark | Data Rooms | US$1,991Data Rooms plan | 12 | stated as free and unlimited | offered | online, without contacting sales |
| Peony | Business | US$528Business plan | 12 | stated as free and unlimited | offered | online, without contacting sales |
| SecureDocs | 12 Month Plan | US$3,00012 Month Plan | 12 | stated as free and unlimited | not stated on the pages checked | online, without contacting sales |
| SmartRoom | Special pricing, per transaction | Listed price requires qualification · Special pricing, per transaction plan | — | not stated on the pages checked | not stated on the pages checked | a demo or sales contact is stated |
| Virtual Vaults | Basic | US$6,039Basic plan | 12 | stated as free and unlimited | offered | a demo or sales contact is stated |
A document-heavy asset or real-estate sale
A large archive of leases, plans and reports, a larger team with access, and a year of use.
For a document-heavy asset or real-estate sale (100 GB, eight admins, twelve months), published plans from 6 vendors cover the inputs at $5,264–$242K for the months billed on monthly billing where offered; 5 of them state that external viewers are free and unlimited and 6 state that monthly billing is offered.
| Vendor | Plan that fits | Total (US$) | Billed months | External viewers | Monthly billing | Sign-up |
|---|
| Ansarada | 50 MB Essentials | No listed plan covers these inputs | 12 | not stated on the pages checked | not stated on the pages checked | online, without contacting sales |
| CapLinked | Enterprise | Starting price only · Enterprise plan | 12 | stated as free and unlimited | offered | online, without contacting sales |
| Clinked | Virtual Data Room | Starting price only · Virtual Data Room plan | 12 | not stated on the pages checked | offered | online, without contacting sales |
| Digify | Pro | No listed plan covers these inputs | 12 | not stated on the pages checked | offered | online, without contacting sales |
| Dillien | Standard (fixed monthly price) | US$8,016Standard (fixed monthly price) plan | 12 | stated as free and unlimited | offered | online, without contacting sales |
| DocSend | Advanced Data Rooms | Quote required · Advanced Data Rooms plan | 12 | the vendor’s pages could not be read when checked | the vendor’s pages could not be read when checked | the vendor’s pages could not be read when checked |
| Drooms | Professional 0.5 GB | No listed plan covers these inputs | 12 | count against the plan’s seats | offered | online, without contacting sales |
| FirmRoom | 10GB | US$176,34010GB plan | 12 | stated as free and unlimited | offered | online, without contacting sales |
| Fordata | LITE | US$241,742LITE plan | 12 | a stated quota per plan | offered | online, without contacting sales |
| Papermark | Data Rooms | US$5,264Data Rooms plan | 12 | stated as free and unlimited | offered | online, without contacting sales |
| Peony | Data Room | US$7,200Data Room plan | 12 | stated as free and unlimited | offered | online, without contacting sales |
| SecureDocs | 12 Month Plan | US$3,00012 Month Plan | 12 | stated as free and unlimited | not stated on the pages checked | online, without contacting sales |
| SmartRoom | Special pricing, per transaction | Listed price requires qualification · Special pricing, per transaction plan | — | not stated on the pages checked | not stated on the pages checked | a demo or sales contact is stated |
| Virtual Vaults | Advanced | US$12,077Advanced plan | 12 | stated as free and unlimited | offered | a demo or sales contact is stated |
A biotech or pharma licensing room
Preclinical and clinical dossiers plus IP files, a small core team controlling access, and a partnering process that runs about a year.
For a biotech or pharma licensing room (50 GB, two admins, twelve months), published plans from 7 vendors cover the inputs at $1,056–$122K for the months billed on monthly billing where offered; 5 of them state that external viewers are free and unlimited and 7 state that monthly billing is offered.
| Vendor | Plan that fits | Total (US$) | Billed months | External viewers | Monthly billing | Sign-up |
|---|
| Ansarada | 50 MB Essentials | No listed plan covers these inputs | 12 | not stated on the pages checked | not stated on the pages checked | online, without contacting sales |
| CapLinked | Enterprise | Starting price only · Enterprise plan | 12 | stated as free and unlimited | offered | online, without contacting sales |
| Clinked | Virtual Data Room | Starting price only · Virtual Data Room plan | 12 | not stated on the pages checked | offered | online, without contacting sales |
| Digify | Team | US$6,000Team plan | 12 | not stated on the pages checked | offered | online, without contacting sales |
| Dillien | Standard (fixed monthly price) | US$8,016Standard (fixed monthly price) plan | 12 | stated as free and unlimited | offered | online, without contacting sales |
| DocSend | Advanced Data Rooms | US$3,600Advanced Data Rooms plan | 12 | the vendor’s pages could not be read when checked | the vendor’s pages could not be read when checked | the vendor’s pages could not be read when checked |
| Drooms | Starter | No listed plan covers these inputs | 12 | count against the plan’s seats | offered | online, without contacting sales |
| FirmRoom | 10GB | US$86,34010GB plan | 12 | stated as free and unlimited | offered | online, without contacting sales |
| Fordata | LITE | US$121,506LITE plan | 12 | a stated quota per plan | offered | online, without contacting sales |
| Papermark | Data Rooms | US$1,991Data Rooms plan | 12 | stated as free and unlimited | offered | online, without contacting sales |
| Peony | Business | US$1,056Business plan | 12 | stated as free and unlimited | offered | online, without contacting sales |
| SecureDocs | 12 Month Plan | US$3,00012 Month Plan | 12 | stated as free and unlimited | not stated on the pages checked | online, without contacting sales |
| SmartRoom | Special pricing, per transaction | Listed price requires qualification · Special pricing, per transaction plan | — | not stated on the pages checked | not stated on the pages checked | a demo or sales contact is stated |
| Virtual Vaults | Basic | US$6,039Basic plan | 12 | stated as free and unlimited | offered | a demo or sales contact is stated |
A single commercial property sale
Leases, surveys, plans and service contracts for one asset, an agent and two colleagues, and a marketing period of about half a year.
For a single commercial property sale (30 GB, three admins, six months), published plans from 7 vendors cover the inputs at $792–$37K for the months billed on monthly billing where offered; 5 of them state that external viewers are free and unlimited and 7 state that monthly billing is offered.
| Vendor | Plan that fits | Total (US$) | Billed months | External viewers | Monthly billing | Sign-up |
|---|
| Ansarada | 50 MB Essentials | No listed plan covers these inputs | 6 | not stated on the pages checked | not stated on the pages checked | online, without contacting sales |
| CapLinked | Enterprise | Starting price only · Enterprise plan | 6 | stated as free and unlimited | offered | online, without contacting sales |
| Clinked | Virtual Data Room | Starting price only · Virtual Data Room plan | 6 | not stated on the pages checked | offered | online, without contacting sales |
| Digify | Team | US$3,000Team plan | 6 | not stated on the pages checked | offered | online, without contacting sales |
| Dillien | Standard (fixed monthly price) | US$4,008Standard (fixed monthly price) plan | 6 | stated as free and unlimited | offered | online, without contacting sales |
| DocSend | Advanced Data Rooms | US$1,800Advanced Data Rooms plan | 6 | the vendor’s pages could not be read when checked | the vendor’s pages could not be read when checked | the vendor’s pages could not be read when checked |
| Drooms | Professional 0.5 GB | No listed plan covers these inputs | 6 | count against the plan’s seats | offered | online, without contacting sales |
| FirmRoom | 10GB | US$25,17010GB plan | 6 | stated as free and unlimited | offered | online, without contacting sales |
| Fordata | LITE | US$36,706LITE plan | 6 | a stated quota per plan | offered | online, without contacting sales |
| Papermark | Data Rooms | US$995Data Rooms plan | 6 | stated as free and unlimited | offered | online, without contacting sales |
| Peony | Business | US$792Business plan | 6 | stated as free and unlimited | offered | online, without contacting sales |
| SecureDocs | 3 Month Plan | US$2,4003 Month Plan | 6 | stated as free and unlimited | not stated on the pages checked | online, without contacting sales |
| SmartRoom | Special pricing, per transaction | Listed price requires qualification · Special pricing, per transaction plan | — | not stated on the pages checked | not stated on the pages checked | a demo or sales contact is stated |
| Virtual Vaults | Basic | US$3,520Basic plan | 6 | stated as free and unlimited | offered | a demo or sales contact is stated |
A distressed or restructuring sale
Lenders, creditors and several bidder groups kept apart, a larger administering team, and a process that can run a year.
For a distressed or restructuring sale (40 GB, five admins, twelve months), published plans from 7 vendors cover the inputs at $2,640–$97K for the months billed on monthly billing where offered; 5 of them state that external viewers are free and unlimited and 7 state that monthly billing is offered.
| Vendor | Plan that fits | Total (US$) | Billed months | External viewers | Monthly billing | Sign-up |
|---|
| Ansarada | 50 MB Essentials | No listed plan covers these inputs | 12 | not stated on the pages checked | not stated on the pages checked | online, without contacting sales |
| CapLinked | Enterprise | Starting price only · Enterprise plan | 12 | stated as free and unlimited | offered | online, without contacting sales |
| Clinked | Virtual Data Room | Starting price only · Virtual Data Room plan | 12 | not stated on the pages checked | offered | online, without contacting sales |
| Digify | Business | US$24,000Business plan | 12 | not stated on the pages checked | offered | online, without contacting sales |
| Dillien | Standard (fixed monthly price) | US$8,016Standard (fixed monthly price) plan | 12 | stated as free and unlimited | offered | online, without contacting sales |
| DocSend | Advanced Data Rooms | Quote required · Advanced Data Rooms plan | 12 | the vendor’s pages could not be read when checked | the vendor’s pages could not be read when checked | the vendor’s pages could not be read when checked |
| Drooms | Professional 0.5 GB | No listed plan covers these inputs | 12 | count against the plan’s seats | offered | online, without contacting sales |
| FirmRoom | 10GB | US$68,34010GB plan | 12 | stated as free and unlimited | offered | online, without contacting sales |
| Fordata | LITE | US$97,458LITE plan | 12 | a stated quota per plan | offered | online, without contacting sales |
| Papermark | Data Rooms | US$3,300Data Rooms plan | 12 | stated as free and unlimited | offered | online, without contacting sales |
| Peony | Business | US$2,640Business plan | 12 | stated as free and unlimited | offered | online, without contacting sales |
| SecureDocs | 12 Month Plan | US$3,00012 Month Plan | 12 | stated as free and unlimited | not stated on the pages checked | online, without contacting sales |
| SmartRoom | Special pricing, per transaction | Listed price requires qualification · Special pricing, per transaction plan | — | not stated on the pages checked | not stated on the pages checked | a demo or sales contact is stated |
| Virtual Vaults | Standard | US$7,321Standard plan | 12 | stated as free and unlimited | offered | a demo or sales contact is stated |
The inputs for each use case are illustrative and were fixed before the totals were computed; your room will differ. Fit is decided mechanically on stated storage and admin-seat limits only. Security, features, support, contract terms, jurisdiction and suitability for any particular transaction are not assessed here, and nothing on this page is a recommendation, endorsement or ranking of any vendor. The use-case and customer statements are each vendor’s own marketing statements, reproduced with the page and date they were read; they have not been verified, and naming a customer is not that customer’s endorsement of this site or of anything on it. Vendors change prices and terms; confirm any figure and any stated feature with the vendor before relying on it.
Which situations each vendor says it is for
Thirteen situations, and the vendors whose own website names each one. A vendor is listed under a situation only where its own page names that situation as something the product is for — in a use-case page, an industry list, a card heading or a navigation label — and the wording it was read from is quoted in that vendor’s profile. The list is the same for every vendor and was fixed before the pages were read.
An empty row, or a vendor missing from one, means the pages checked between September 16 and October 1, 2026 did not name that situation. It is not a statement that the vendor does not serve it, and it says nothing about how well any vendor handles it. Vendors describe themselves at different lengths, and a vendor that lists many industries in one sentence will appear in more rows than one that describes a single process in detail.
| Situation | Vendors naming it | Which |
|---|
| Sell-side M&A | 13 | Ansarada, Brainloop, Datasite, Dillien, EthosData, Firmex, FirmRoom, Fordata, Ideals, Peony, SecureDocs (Onit), ShareVault, Virtual Vaults |
| Buy-side M&A | 10 | Ansarada, Datasite, Dillien, EthosData, Firmex, Fordata, Ideals, Peony, ShareVault, Virtual Vaults |
| Fundraising | 19 | Ansarada, Datasite, DFIN Venue, Digify, Diligent (Data Rooms / Boards), Dillien, Drooms, EthosData, Firmex, FirmRoom, Fordata, Ideals, Imprima, Mage, Papermark, Peony, ShareVault, SmartRoom, Virtual Vaults |
| IPO | 7 | Ansarada, Datasite, DFIN Venue, Diligent (Data Rooms / Boards), EthosData, Fordata, Imprima |
| Real estate | 16 | Ansarada, Brainloop, Clinked, Datasite, Digify, Dillien, Drooms, EthosData, Firmex, Fordata, Ideals, Imprima, Papermark, Peony, ShareVault, Virtual Vaults |
| Biotech, pharma and life sciences | 8 | Brainloop, Datasite, Firmex, Fordata, Ideals, Papermark, Peony, ShareVault |
| Healthcare | 7 | Ansarada, Clinked, Datasite, Diligent (Data Rooms / Boards), FirmRoom, Fordata, Peony |
| Restructuring and distressed | 7 | Ansarada, Datasite, Firmex, Fordata, Peony, SecureDocs (Onit), SmartRoom |
| Board and investor reporting | 12 | Brainloop, Clinked, Datasite, DFIN Venue, Digify, Diligent (Data Rooms / Boards), Firmex, Ideals, Papermark, Peony, ShareVault, SmartRoom |
| Procurement and tenders | 4 | Ansarada, Firmex, Peony, Virtual Vaults |
| Law firms and legal work | 15 | Ansarada, Clinked, Datasite, DFIN Venue, Digify, Drooms, EthosData, Firmex, FirmRoom, Fordata, Imprima, Peony, ShareVault, SmartRoom, Virtual Vaults |
| Banks, financial institutions and client work | 16 | Ansarada, Brainloop, Clinked, Datasite, DFIN Venue, Digify, Diligent (Data Rooms / Boards), Drooms, EthosData, Firmex, FirmRoom, Fordata, Ideals, Papermark, Peony, ShareVault |
| An ongoing document repository | 7 | Ansarada, Clinked, Datasite, Drooms, Fordata, SecureDocs (Onit), ShareVault |
CapLinked, DocSend, Intralinks: their pages could not be read when checked, so they are absent from every row above rather than counted against any situation.
These are each vendor’s own marketing statements about itself, reproduced with the page and the date they were read. They have not been verified, and being named here is not a recommendation, an endorsement or an assessment of suitability for any transaction. A compliance claim on its own (for example a statement that a product meets a health-data standard) is not counted as naming a situation. Vendors change their websites; check the linked page before relying on anything in this table.
Features and sectors
What each published price is actually charged for, plan by plan: per room, per administrator or one flat plan. Which of 21 common features each vendor states on its own website: data room features. By sector — what goes into the room according to regulators and advisers, what a room of that kind costs at every vendor that publishes prices, and which vendors name the sector: Biotech and pharma · Construction · Consumer and retail · Education · Government and public sector · Financial services · Medical devices and healthcare · Legal · Manufacturing and industrials · Metals and mining · Oil, gas and energy · Real estate · Renewables and infrastructure · Technology and software.
Which vendors publish prices
Whether a vendor lists a numeric price for a data room plan on its own website, as checked on the date shown. Pricing guides and articles on the vendor’s own domain count; third-party sites do not.
| What the vendor’s site shows | Vendors | Which |
|---|
| Lists data room prices | 14 | Ansarada, CapLinked, Clinked, Digify, Dillien, DocSend, Drooms, FirmRoom, Fordata, Papermark, Peony, SecureDocs, SmartRoom, Virtual Vaults |
| Prices on request | 9 | Datasite, DFIN Venue, Diligent, EthosData, Firmex, Ideals, Imprima, Intralinks, ShareVault |
| Free for a limited time | 1 | Mage |
| Pricing not located on the pages checked | 1 | Brainloop |
Quote-only vendors: third-party estimates
Kept only where a public source can be named and linked. Estimates are not list prices, are not scaled to the inputs above, and are not included in any statistic on this page.
| Vendor | Estimate | For your inputs | Conditions | Source |
|---|
 Datasite | median US$25,555 a yearobserved US$2,680–US$46,300 | Reported contract values; not scaled to your inputs | Median of anonymised buyer contracts on Vendr, with the lowest and highest shown; plan, storage and term not stated | Vendr2026-09-14 |
 Firmex | average US$7,800 a year | Reported contract values; not scaled to your inputs | Average and maximum annual cost reported in a Vendr buyer guide; plan, storage and term not stated | Vendr2026-09-14 |
 Ideals | median US$11,671 a yearobserved US$6,054–US$73,038 | Reported contract values; not scaled to your inputs | Median of anonymised buyer contracts on Vendr, with the lowest and highest shown; plan, storage and term not stated | Vendr2026-09-14 |
 Intralinks | median US$13,950 a yearobserved US$10,000–US$150,803 | Reported contract values; not scaled to your inputs | Median of anonymised buyer contracts on Vendr, with the lowest and highest shown; plan, storage and term not stated | Vendr2026-09-14 |
 ShareVault | US$199 per month | $1,194 | Express plan, listed as usage based; Pro and Enterprise quoted on request | Capterra2026-09-14 |
Vendor profiles
Each profile reproduces what the vendor states on its own website — its description of itself, who it says the product is for, the customers it names, how external viewers, monthly billing, sign-up and any free plan are described, how it bills, security certifications, ownership, founding, headquarters and official profiles — with the page and date checked. Every vendor gets the same fields in the same order; a field the vendor’s own pages do not address reads as not stated on the pages checked. Up to three sentences per vendor are quoted for who the product is for, taken from the same places for everyone — the homepage, any use-case or solutions page, and the pricing page. Where a vendor’s own wording makes a comparative or superlative claim, it is reproduced as written rather than replaced with something plainer. Where a fact comes from a third party it is labelled. Vendors appear in alphabetical order; each profile has its own link.
Ansarada #
“AI-driven virtual data rooms and dealmaking tools” Vendor site2026-10-29
Ansarada lists 23 data room plan sizes on 1-, 3-, 6- and 12-month terms on its pricing pages, checked Oct 29, 2026, from US$69 a month (50 MB Essentials, 12-month term) to US$8,579 a month (20 GB, 1-month term). The full table is in the plans download. Pricing page2026-10-29
- Who the vendor says it is for: “The AI data room designed for deals” Vendor site2026-10-29 “M&A. Capital raising. Restructuring. Procurement. Designed to give you the edge.” Vendor site2026-10-29 “The only software solution purpose-built to run large, complex, high-value procurement and tenders” Vendor site2026-10-29
- Situations the vendor names: Sell-side M&A (“Use Cases — Sell-side M&A” Vendor site2026-10-29) · Buy-side M&A (“Use Cases — Buy-side M&A” Vendor site2026-10-29) · Fundraising (“Use Cases — Capital Raising” Vendor site2026-10-29) · IPO (“Use Cases — IPO” Vendor site2026-10-01) · Real estate (“Industries — Real estate” Vendor site2026-10-29) · Healthcare (“Industries — Healthcare” Vendor site2026-10-29) · Restructuring and distressed (“Use Cases — Insolvency and Restructuring” Vendor site2026-10-29) · Procurement and tenders (“The only software solution purpose-built to run large, complex, high-value procurement and tenders” Vendor site2026-10-29) · Law firms and legal work (“Solutions — Law Firms” Vendor site2026-10-29) · Banks, financial institutions and client work (“Industries — Financial services” Vendor site2026-10-29) · An ongoing document repository (“Use Cases — Document Repository” Vendor site2026-10-29)
- Customers the vendor names: “Learn why 948,028+ dealmakers love Ansarada — Trusted by the best in 170 countries.” Vendor site2026-10-29
- Buyer-fit facts as stated by the vendor: External viewers — not stated on the pages checked · Monthly billing — not stated on the pages checked · Sign-up — online, without contacting sales Vendor site2026-10-29 · Free option — a trial is listed Vendor site2026-10-29
- Features the vendor states: Dynamic watermarks with the viewer's identity · View-only access (downloads can be switched off) · Permissions per folder or file · NDA or click-through terms before access · Access that expires or can be revoked · Two-factor authentication · Single sign-on (SSO) · Built-in redaction · Structured Q&A · Page- or document-level viewer analytics · Audit trail or activity reports · Drag-and-drop or folder upload · Automatic index numbering · Full-text search (including OCR) · AI features · Custom branding or custom domain · Choice of data storage region · Public API (with its wording)
- Security certifications the vendor states: ISO 27001, SOC 2Pages checked: ansarada.com/about, ansarada.com/data-room/transactions-security
- Ownership: Acquired by Datasite via scheme of arrangement (SID 2024-02-13; completed 2024-08-28) source
- Founded: not stated on the vendor’s site · HQ: not stated on the vendor’s site
- Website and official profiles: ansarada.com · LinkedIn · X · Facebook · Instagram · YouTube · G2
Brainloop #
“Brainloop is a leading board portal and secure collaboration provider.” Vendor site2026-10-29
Pricing for Brainloop was not located on the pages checked on Oct 29, 2026. Pricing page2026-10-29
- Who the vendor says it is for: “Brainloop DealRoom. The high-security solution for strictly confidential M&A, due diligence and outlicensing projects.” Vendor site2026-10-29 “Use Cases: Mergers & acquisitions, Due diligence checks, Property transactions, Biotech outlicensing, Calls for tender” Vendor site2026-10-29 “Our data room solutions support efficient, digital and highly secure collaboration both internally and with external business partners.” Vendor site2026-10-29
- Situations the vendor names: Sell-side M&A (“M&A Transactions — enable bidders to submit their offer with no risk of other people seeing it” Vendor site2026-10-29) · Real estate (“Property Management — increase the value of your property portfolio continuously… give potential buyers fast access to selected documents” Vendor site2026-10-29) · Biotech, pharma and life sciences (“Biotech Outlicensing — be sure your work is safeguarded when you outlicense your research results” Vendor site2026-10-29) · Board and investor reporting (“Board Communication — You want to… be well-prepared for your next board meeting” Vendor site2026-10-29) · Banks, financial institutions and client work (“Teamwork for financial services providers — find a solution that supports the special requirements of the banking sector” Vendor site2026-10-29)
- Customers the vendor names: “Brainloop is the long-time partner of many DAX-40 companies.” Vendor site2026-10-29
- Buyer-fit facts as stated by the vendor: External viewers — not stated on the pages checked · Monthly billing — not stated on the pages checked · Sign-up — not stated on the pages checked · Free option — a trial is listed Vendor site2026-09-16
- Features the vendor states: Dynamic watermarks with the viewer's identity · Permissions per folder or file · NDA or click-through terms before access · Access that expires or can be revoked · Two-factor authentication · Structured Q&A · Audit trail or activity reports · Automatic index numbering (with its wording)
- Security certifications the vendor states: BSI C5:2020, ISO/IEC 27001Pages checked: brainloop.com/en/it-security, brainloop.com/en/about-us
- Ownership: Acquired by Diligent Corporation (announced 2018-08-02) source
- Founded: 2000 vendor site · HQ: Germany vendor site
- Website and official profiles: brainloop.com/en · LinkedIn · YouTube
CapLinked #
“CapLinked’s secure virtual data rooms streamline M&A, fundraising, and due diligence.” Vendor site2026-10-29
CapLinked lists 2 paid data room plans on its pricing page, checked Oct 29, 2026: the “Team” plan at US$399 a month (5 GB storage); the “Enterprise” plan from US$500 a month (unlimited storage stated). Pricing page2026-10-29
- Who the vendor says it is for: “Mergers & Acquisitions — Streamline due diligence with secure document sharing, granular permissions, and detailed audit trails that keep deals moving forward.” Vendor site2026-10-29 “CapLinked has you covered, whether conducting due diligence and closing deals are a part of your business’s core initiatives, or you just need a data room for a one-off project.” Vendor site2026-10-29 “Our starter virtual data room plan grants teams access to the secure document sharing and advanced security features they need.” Vendor site2026-10-29
- Situations the vendor names: the vendor’s pages could not be read when checked (Sep 16, 2026)
- Customers the vendor names: “Join thousands of businesses, from growing startups to Fortune 500 companies, who trust CapLinked to streamline their workflows.” Vendor site2026-10-29
- Buyer-fit facts as stated by the vendor: External viewers — stated as free and unlimited Vendor site2026-10-29 · Monthly billing — offered Vendor site2026-10-29 · Sign-up — online, without contacting sales Vendor site2026-10-29 · Free option — a trial is listed Vendor site2026-10-29
- Features the vendor states: Dynamic watermarks with the viewer's identity · View-only access (downloads can be switched off) · Permissions per folder or file · NDA or click-through terms before access · Access that expires or can be revoked · Two-factor authentication · Single sign-on (SSO) · Built-in redaction · Structured Q&A · Audit trail or activity reports · Drag-and-drop or folder upload · Automatic index numbering · Full-text search (including OCR) · AI features · E-signature · Custom branding or custom domain · Spreadsheets viewable in the browser · Public API (with its wording)
- Security certifications the vendor states: SOC 2 Type II, SOC 2Pages checked: caplinked.com/security, caplinked.com/pricing
- Ownership: No parent company or acquisition stated on vendor pages checked source
- Founded: 2010 third-party source · HQ: United States vendor site
- Website and official profiles: caplinked.com · LinkedIn · X · Facebook · YouTube · Wikipedia
Clinked #
“White-label client portal software for managing clients, teams, projects, and documents in one secure and organized platform.” Vendor site2026-10-01
Clinked lists data room pricing starting from US$719 a month, checked Oct 29, 2026. Pricing page2026-10-29
- Who the vendor says it is for: “White-Label Client Portal Software for Secure Client Collaboration” Vendor site2026-10-01 “For businesses handling sensitive client files, contracts, financial documents, healthcare information, or legal materials.” Vendor site2026-10-01 “White-label client portals for every client-facing team. Trusted across 20+ industries where precision, prestige and client experience matter most.” Vendor site2026-10-01
- Situations the vendor names: Real estate (“Industries — Real Estate” Vendor site2026-10-29) · Healthcare (“Industries — Healthcare” Vendor site2026-10-29) · Board and investor reporting (“Investment — Investors don’t wait. Neither should their updates. Opportunities move forward when nothing gets lost in the process.” Vendor site2026-10-29) · Law firms and legal work (“Industries — Legal” Vendor site2026-10-29) · Banks, financial institutions and client work (“White-Label Client Portal Software for Secure Client Collaboration” Vendor site2026-10-01) · An ongoing document repository (“Use cases — Document Management” Vendor site2026-10-29)
- Customers the vendor names: “3,000+ high-stakes businesses across 40 countries trust Clinked for branded client collaboration: secure, structured and out of their inbox.” Vendor site2026-10-29
- Buyer-fit facts as stated by the vendor: External viewers — not stated on the pages checked · Monthly billing — offered Vendor site2026-10-29 · Sign-up — online, without contacting sales Vendor site2026-10-29 · Free option — a trial is listed Vendor site2026-09-16
- Features the vendor states: Dynamic watermarks with the viewer's identity · View-only access (downloads can be switched off) · Permissions per folder or file · NDA or click-through terms before access · Access that expires or can be revoked · Two-factor authentication · Single sign-on (SSO) · Built-in redaction · Structured Q&A · Audit trail or activity reports · Drag-and-drop or folder upload · Full-text search (including OCR) · E-signature · Custom branding or custom domain · Choice of data storage region · Public API (with its wording)
- Security certifications the vendor states: ISO 27001, SOC 2 Type II (listed as VDR plan feature)Pages checked: clinked.com/feature-categories/data-protection-and-compliance, clinked.com/pricing, clinked.com/features/security-standards
- Ownership: Owned and operated by Rabbitsoft Ltd (trading as Clinked) source
- Founded: not stated on the vendor’s site · HQ: not stated on the vendor’s site
- Website and official profiles: clinked.com · LinkedIn · X · Facebook · YouTube · G2
Datasite #
“Datasite is the essential infrastructure for M&A. It helps companies, investors, and advisors find opportunities, manage complex transactions, and make better decisions.” Vendor site2026-10-29
Datasite prices its data room plans on request; the pricing pages were checked on Oct 29, 2026. Pricing page2026-10-29
- Who the vendor says it is for: “Virtual Data Rooms For M&A Dealmaking” Vendor site2026-10-29 “Manage buy-side, sell-side, restructuring, financing, IPOs, and compliance all in one data room.” Vendor site2026-10-29 “We support dealmakers across the M&A lifecycle, from sourcing to post-close.” Vendor site2026-10-29
- Situations the vendor names: Sell-side M&A (“Sell-side — The sell-side M&A process is more than just loading documents into a data room. Much more.” Vendor site2026-10-29) · Buy-side M&A (“Buy-side — Take control of the entire buy-side diligence process with Datasite.” Vendor site2026-10-29) · Fundraising (“Fundraising — Streamline the process of fundraising with Datasite. All within a single platform.” Vendor site2026-10-29) · IPO (“Initial public offering (IPO) — Datasite enables fast and efficient drafting of SEC-required documentation while effectively managing a simultaneous sell-side process.” Vendor site2026-10-29) · Real estate (“Real estate” Vendor site2026-10-01) · Biotech, pharma and life sciences (“Healthcare & life sciences” Vendor site2026-10-29) · Healthcare (“Healthcare & life sciences” Vendor site2026-10-29) · Restructuring and distressed (“Restructuring — Whether you are shedding a few assets or engaged in a more complex workout, Datasite helps manage all aspects of your restructuring process.” Vendor site2026-10-29) · Board and investor reporting (“Give your board the clarity and context to make informed decisions quickly and confidently at every stage.” Vendor site2026-10-29) · Law firms and legal work (“Law firms” Vendor site2026-10-01) · Banks, financial institutions and client work (“Financial institutions” Vendor site2026-10-29) · An ongoing document repository (“Secure repository — Datasite not only helps you prepare for diligence but manage the processes that surround that diligence. And hold that data securely afterwards.” Vendor site2026-10-29)
- Customers the vendor names: “Top 4 of the top 5 M&A deals in 2025. 1m+ users since 2020. 33k+ M&A deals run annually. $6t+ in transactional value since 2020.” Vendor site2026-10-01
- Buyer-fit facts as stated by the vendor: External viewers — not stated on the pages checked · Monthly billing — not stated on the pages checked · Sign-up — online, without contacting sales Vendor site2026-10-29 · Free option — a trial is listed Vendor site2026-10-29
- Features the vendor states: Dynamic watermarks with the viewer's identity · Permissions per folder or file · Access that expires or can be revoked · Two-factor authentication · Single sign-on (SSO) · Built-in redaction · Structured Q&A · Audit trail or activity reports · Drag-and-drop or folder upload · AI features · E-signature · Public API (with its wording)
- Security certifications the vendor states: ISO/IEC 27001, ISO 27017 / 27018 / 27701, ISO/IEC 42001, SOC 2 Type IIPages checked: datasite.com/en/resources/faqs/compliance, datasite.com/en/company/why-datasite
- Ownership: Founded in 1968 as Merrill Corporation (about page, 2026-10-01); the about page no longer names an owner. The earlier version of the about page stated an acquisition by CapVest, a London-based private equity firm (stated as 2020). source
- Founded: 1968 third-party source · HQ: United States vendor site
- Website and official profiles: datasite.com · LinkedIn · X · YouTube · Instagram · Facebook · Crunchbase · G2 · Capterra
DFIN Venue #
“Award winning virtual data room optimized for security, productivity, usability & cost transparency.” Vendor site2026-10-29
DFIN Venue prices its data room plans on request; the pricing pages were checked on Oct 29, 2026. Pricing page2026-10-29
- Who the vendor says it is for: “This virtual data room platform is designed for transactions that require speed, security and scalability.” Vendor site2026-10-29 “Support clients during IPOs, mergers, and acquisitions. Venue virtual deal rooms can simplify complex workflows such as IPO due diligence, M&A deal structuring, and cross-border compliance reviews.” Vendor site2026-10-29 “Support transactions across the corporate lifecycle. Centralize your workflows for board governance, regulatory audits, and multi-division transaction support.” Vendor site2026-10-29
- Situations the vendor names: Fundraising (“Private Equity — Streamline fundraising, investments, and exits.” Vendor site2026-10-29) · IPO (“Support clients during IPOs, mergers, and acquisitions. Venue virtual deal rooms can simplify complex workflows such as IPO due diligence, M&A deal structuring, and cross-border compliance reviews.” Vendor site2026-10-29) · Board and investor reporting (“Centralize your workflows for board governance, regulatory audits, and multi-division transaction support.” Vendor site2026-10-29) · Law firms and legal work (“Our Clients — Advisors & Law Firms” Vendor site2026-10-29) · Banks, financial institutions and client work (“Investment Banks — Support clients during IPOs, mergers, and acquisitions.” Vendor site2026-10-29)
- Customers the vendor names: “Discover the leading virtual data room providers for: 100% of the Top 100 investment banks / 100% of the Top 100 private equity firms” Vendor site2026-10-29
- Buyer-fit facts as stated by the vendor: External viewers — not stated on the pages checked · Monthly billing — not stated on the pages checked · Sign-up — a demo or sales contact is stated Vendor site2026-10-29 · Free option — none stated on the pages checked
- Features the vendor states: Dynamic watermarks with the viewer's identity · View-only access (downloads can be switched off) · Permissions per folder or file · Two-factor authentication · Single sign-on (SSO) · Built-in redaction · Page- or document-level viewer analytics · Audit trail or activity reports · Drag-and-drop or folder upload · AI features (with its wording)
- Security certifications the vendor states: SOC 2 Type II; ISO 27001:2022; HITRUSTPages checked: dfinsolutions.com/products/venue
- Ownership: Product of Donnelley Financial Solutions (NYSE: DFIN), spun off from R.R. Donnelley & Sons (completed 2016-10-01) source
- Founded: 2016 SEC filing · HQ: United States SEC filing
- Website and official profiles: dfinsolutions.com/products/venue
Digify #
“Digify helps businesses securely share, track, and protect documents — even after download.” Vendor site2026-10-29
Digify lists 3 paid data room plans on its pricing page, checked Oct 29, 2026: the “Pro” plan at US$190 a month, or US$140 a month billed annually (100 GB storage, up to 1 users); the “Team” plan at US$500 a month, or US$350 a month billed annually (500 GB storage, up to 3 users); the “Business” plan at US$2,000 a month, or US$1,500 a month billed annually (1000 GB storage, up to 5 users). Pricing page2026-10-29
- Who the vendor says it is for: “Built for teams sharing sensitive documents” Vendor site2026-10-29 “Fundraising & M&A — Share deal documents securely and know who's ready to move forward.” Vendor site2026-10-29 “Deal-ready tools for M&A, fundraising, and due diligence” Vendor site2026-10-29
- Situations the vendor names: Fundraising (“Fundraising — Securely share pitch materials, financials, and updates with potential investors in a controlled data room.” Vendor site2026-10-29) · Real estate (“Real Estate — Share property files, contracts, and financial documents securely to speed up transactions and client decisionmaking.” Vendor site2026-10-29) · Board and investor reporting (“Investor Relations — Distribute reports and updates to investors with tracking and protected access.” Vendor site2026-10-29) · Law firms and legal work (“Legal & Compliance — Maintain strict control over sensitive documents and streamline casework, audits, and regulatory processes.” Vendor site2026-10-29) · Banks, financial institutions and client work (“Banking — Protect confidential financial information while enabling efficient reviews and compliance-ready workflows.” Vendor site2026-10-29)
- Customers the vendor names: “Trusted by over 800,000 professionals across 138 countries” Vendor site2026-10-29
- Buyer-fit facts as stated by the vendor: External viewers — not stated on the pages checked · Monthly billing — offered Vendor site2026-10-29 · Sign-up — online, without contacting sales Vendor site2026-10-29 · Free option — a trial is listed Vendor site2026-10-29
- Features the vendor states: Dynamic watermarks with the viewer's identity · View-only access (downloads can be switched off) · Permissions per folder or file · NDA or click-through terms before access · Access that expires or can be revoked · Screenshot protection · Two-factor authentication · Single sign-on (SSO) · Structured Q&A · Page- or document-level viewer analytics · Audit trail or activity reports · Drag-and-drop or folder upload · Automatic index numbering · E-signature · Custom branding or custom domain · Spreadsheets viewable in the browser · Choice of data storage region · Public API (with its wording)
- Security certifications the vendor states: ISO 27001Pages checked: digify.com/security.html, digify.com/about.html, digify.com
- Ownership: No parent company or acquisition stated on vendor pages checked source
- Founded: 2011 vendor site · HQ: Singapore third-party source
- Website and official profiles: digify.com · LinkedIn · X · Facebook
Diligent (Data Rooms / Boards) #
“Diligent's trusted GRC software helps boards and leaders clarify risk, elevate governance, and manage compliance in one secure, AI-powered platform.” Vendor site2026-10-29
Diligent prices its data room plans on request; the pricing pages were checked on Oct 29, 2026. Pricing page2026-10-29
- Who the vendor says it is for: “Accelerate readiness for M&A, IPOs, or raises with integrated data rooms and AI-powered governance.” Vendor site2026-10-29 “Diligent Boards — Automate meeting prep, secure sensitive data and give directors the clarity to make the best decisions.” Vendor site2026-10-29 “From Series A to IPO, turn governance into a growth engine with AI-powered insights and data rooms.” Vendor site2026-10-29
- Situations the vendor names: Fundraising (“From Series A to IPO, turn governance into a growth engine with AI-powered insights and data rooms.” Vendor site2026-10-29) · IPO (“Get deal ready — Accelerate readiness for M&A, IPOs, or raises with integrated data rooms and AI-powered governance.” Vendor site2026-10-29) · Healthcare (“Industries — Healthcare” Vendor site2026-10-29) · Board and investor reporting (“Centralize and unify all your board management and GRC activities” Vendor site2026-10-29) · Banks, financial institutions and client work (“Industries — Financial Services” Vendor site2026-10-29)
- Customers the vendor names: “1m+ users depend on Diligent / 75%+ of the Fortune 500 are customers / 25k organizations across 130+ countries” Vendor site2026-10-29
- Buyer-fit facts as stated by the vendor: External viewers — not stated on the pages checked · Monthly billing — not stated on the pages checked · Sign-up — a demo or sales contact is stated Vendor site2026-10-29 · Free option — none stated on the pages checked
- Features the vendor states: Dynamic watermarks with the viewer's identity · Permissions per folder or file · Audit trail or activity reports · AI features · E-signature · Choice of data storage region (with its wording)
- Security certifications the vendor states: ISO/IEC 27001:2013, SOC 2 Type IIPages checked: diligent.com/trust, diligent.com/pricing
- Ownership: Private; taken private by Insight Partners (2016); investment from Clearlake Capital and Blackstone (2020) source
- Founded: 1994 third-party source · HQ: United States third-party source
- Website and official profiles: diligent.com · LinkedIn · x.com · YouTube · Facebook · G2 · Crunchbase · Wikipedia · Wikidata
Dillien #
“For the teams running M&A, real estate transactions and fundraising: sell-side preparation through to signing, with everyone who has to be involved.” Vendor site2026-10-29
Dillien lists 1 paid data room plan on its pricing page, checked Oct 29, 2026: the “Standard (fixed monthly price)” plan at €600 per room a month (unlimited storage stated). Pricing page2026-10-29
- Who the vendor says it is for: “For the teams running M&A, real estate transactions and fundraising: sell-side preparation through to signing, with everyone who has to be involved.” Vendor site2026-10-29 “M&A Buy-side and sell-side in one structured room.” Vendor site2026-10-29 “How the new Dillien changes due diligence in practice for lawyers, brokers, advisers, and deal teams” Vendor site2026-10-01
- Situations the vendor names: Sell-side M&A (“From sell-side preparation through to signing, with several bidder groups working in parallel.” Vendor site2026-10-29) · Buy-side M&A (“M&A → Buy-side and sell-side in one structured room.” Vendor site2026-10-29) · Fundraising (“Fundraising Give investors a room that answers their questions.” Vendor site2026-10-29) · Real estate (“Real estate Property and portfolio diligence, folder by folder.” Vendor site2026-10-29)
- Customers the vendor names: “More than 1,000 firms work in Dillien” Vendor site2026-10-29
- Buyer-fit facts as stated by the vendor: External viewers — stated as free and unlimited Vendor site2026-10-29 · Monthly billing — offered Vendor site2026-10-29 · Sign-up — online, without contacting sales Vendor site2026-10-29 · Free option — a trial is listed Vendor site2026-10-29
- Features the vendor states: View-only access (downloads can be switched off) · Permissions per folder or file · Access that expires or can be revoked · Two-factor authentication · Structured Q&A · Audit trail or activity reports · Automatic index numbering · Full-text search (including OCR) · AI features · Spreadsheets viewable in the browser · Choice of data storage region (with its wording)
- Security certifications the vendor states: ISO/IEC 27001Pages checked: dillien.com, dillien.com/data-room/features
- Ownership: Independent; site operated by Dillien AS (Oslo, Norway). Third-party profile lists investors 6AM Accelerator, Gnist Capital, Spike Venture. source
- Founded: 2021 third-party source · HQ: Norway vendor site
- Website and official profiles: dillien.com · LinkedIn · G2 · Capterra
DocSend #
DocSend lists 1 paid data room plan on its pricing page, checked Oct 1, 2026: the “Advanced Data Rooms” plan at US$300 a month, or US$180 a month billed annually (3 seats included). Pricing page2026-10-01
- Who the vendor says it is for: the vendor’s pages could not be read when checked (Sep 16, 2026)
- Situations the vendor names: the vendor’s pages could not be read when checked (Sep 16, 2026)
- Customers the vendor names: the vendor’s pages could not be read when checked (Sep 16, 2026)
- Buyer-fit facts as stated by the vendor: External viewers — the vendor’s pages could not be read when checked · Monthly billing — the vendor’s pages could not be read when checked · Sign-up — the vendor’s pages could not be read when checked · Free option — the vendor’s pages could not be read when checked
- Features the vendor states: Dynamic watermarks with the viewer's identity · View-only access (downloads can be switched off) · Permissions per folder or file · NDA or click-through terms before access · Access that expires or can be revoked · Single sign-on (SSO) · Structured Q&A · Page- or document-level viewer analytics · Audit trail or activity reports · Drag-and-drop or folder upload · Automatic index numbering · Full-text search (including OCR) · E-signature · Custom branding or custom domain · Spreadsheets viewable in the browser (with its wording)
- Security certifications: could not be checked (site not readable)
- Ownership: Acquired by Dropbox (completed 2021-03-22) source
- Founded: 2013 third-party source · HQ: United States third-party source
- Website and official profiles: docsend.com
Drooms #
“Accelerate transactions, automate due diligence and secure confidential data within one powerful platform.” Vendor site2026-10-29
Drooms lists 13 data room plan sizes, billed monthly and annually on its pricing pages, checked Oct 29, 2026, from €44 a month (Professional 0.5 GB, billed annually) to €3,290 a month (Business 10 GB). The full table is in the plans download. Pricing page2026-10-29
- Who the vendor says it is for: “Whether you're managing your assets, conducting due diligence, closing an M&A transaction or raising capital, Drooms gives certainty to every deal.” Vendor site2026-10-29 “Virtual Data Room Software For Secure Deals” Vendor site2026-10-29 “Accelerate transactions, automate due diligence and secure confidential data within one powerful platform. 100% European and backed by 20+ years of experience.” Vendor site2026-10-29
- Situations the vendor names: Fundraising (“Fundraising — Present fund documents to potential investors in a professional, secure data room environment. Build trust from the first interaction.” Vendor site2026-10-29) · Real estate (“Real Estate — Automate document review with AI-powered analysis. Our secure data room lets you share sensitive information and track every interaction in real-time.” Vendor site2026-10-29) · Law firms and legal work (“Legal” Vendor site2026-09-16) · Banks, financial institutions and client work (“Financial Services” Vendor site2026-10-29) · An ongoing document repository (“Asset management — Centralise all property and asset documentation on our platform. Stay transaction-ready throughout the entire asset lifecycle.” Vendor site2026-10-29)
- Customers the vendor names: “Join 40,000+ clients who use Europe's leading deal platform to power their deals from preparation to close.” Vendor site2026-10-29
- Buyer-fit facts as stated by the vendor: External viewers — count against the plan’s seats Vendor site2026-10-29 · Monthly billing — offered Vendor site2026-10-29 · Sign-up — online, without contacting sales Vendor site2026-10-29 · Free option — a free plan is listed Vendor site2026-10-29
- Features the vendor states: View-only access (downloads can be switched off) · Permissions per folder or file · Two-factor authentication · Single sign-on (SSO) · Built-in redaction · Structured Q&A · Page- or document-level viewer analytics · Audit trail or activity reports · Drag-and-drop or folder upload · Full-text search (including OCR) · AI features · Custom branding or custom domain (with its wording)
- Security certifications the vendor states: ISO 27001:2022; ISO 27018:2020Pages checked: drooms.com/drooms-security, drooms.com/about-drooms, drooms.com/pricing
- Ownership: No parent company or acquisition stated; about page describes Drooms as a European company based in Frankfurt and Zug source
- Founded: 2001 vendor site · HQ: Germany / Switzerland vendor site
- Website and official profiles: drooms.com · LinkedIn · Instagram · YouTube
EthosData #
“EthosData is a virtual data room brand owned by Ideals.” Vendor site2026-10-29
EthosData prices its data room plans on request; the pricing pages were checked on Oct 29, 2026. Pricing page2026-10-29
- Who the vendor says it is for: “It provides a secure data room solution for M&A, due diligence, fundraising, IPO preparation and other confidential business processes.” Vendor site2026-10-29 “Virtual Data Rooms Designed To Streamline Complex Deals & Save Time” Vendor site2026-10-29 “It is designed for organisations that need more control and transaction-specific functionality than a general file-sharing service provides.” Vendor site2026-10-29
- Situations the vendor names: Sell-side M&A (“Yes. EthosData can support both buy-side and sell-side M&A processes.” Vendor site2026-10-29) · Buy-side M&A (“Yes. EthosData can support both buy-side and sell-side M&A processes.” Vendor site2026-10-29) · Fundraising (“Secure data rooms for M&A, due diligence and fundraising” Vendor site2026-10-29) · IPO (“One Virtual Data Room for Every Critical Business Process — IPO” Vendor site2026-10-29) · Real estate (“EthosData can be used for: ... Real-estate transactions” Vendor site2026-10-29) · Law firms and legal work (“One Virtual Data Room for Every Critical Business Process — Legal and litigation” Vendor site2026-10-29) · Banks, financial institutions and client work (“Data Room for Investment Banking” Vendor site2026-10-29)
- Customers the vendor names: none stated on the pages checked (Oct 29, 2026)
- Buyer-fit facts as stated by the vendor: External viewers — stated as free and unlimited Vendor site2026-10-29 · Monthly billing — not stated on the pages checked · Sign-up — a demo or sales contact is stated Vendor site2026-10-29 · Free option — a trial is listed Vendor site2026-10-29
- Features the vendor states: Dynamic watermarks with the viewer's identity · View-only access (downloads can be switched off) · Permissions per folder or file · NDA or click-through terms before access · Access that expires or can be revoked · Screenshot protection · Two-factor authentication · Single sign-on (SSO) · Built-in redaction · Structured Q&A · Page- or document-level viewer analytics · Audit trail or activity reports · Drag-and-drop or folder upload · Full-text search (including OCR) · AI features · E-signature · Choice of data storage region · Public API (with its wording)
- Security certifications the vendor states: none on the pages checkedPages checked: ethosdata.com, ethosdata.com/dataroom-pricing
- Ownership: Acquired by Ideals; EthosData blog 'EthosData has been acquired by Ideals' published 2024-12-16 source
- Founded: not stated on the vendor’s site · HQ: United Kingdom vendor site
- Website and official profiles: ethosdata.com
Firmex #
“Firmex is the most trusted virtual data room for secure document sharing in M&A, due diligence, compliance, litigation, corporate transactions, and more.” Vendor site2026-10-29
Firmex prices its data room plans on request; the pricing pages were checked on Oct 29, 2026. Pricing page2026-10-29
- Who the vendor says it is for: “Simplified data rooms for complex projects” Vendor site2026-10-29 “Designed for deals, diligence, and more — Explore by use case… Sell-Side M&A, Buy-Side M&A, Licensing & Joint Venture, Restructuring, Financing, Client Extranets” Vendor site2026-10-29 “Designed for those who do more than one deal per year.” Vendor site2026-10-29
- Situations the vendor names: Sell-side M&A (“Firmex For — Sell-Side M&A” Vendor site2026-10-29) · Buy-side M&A (“Firmex For — Buy-Side M&A” Vendor site2026-10-29) · Fundraising (“Firmex For — Private Equity Fundraising” Vendor site2026-10-29) · Real estate (“Industries — Real Estate” Vendor site2026-10-29) · Biotech, pharma and life sciences (“Industries — Biotech & Pharma” Vendor site2026-10-29) · Restructuring and distressed (“Firmex For — Restructuring” Vendor site2026-10-29) · Board and investor reporting (“Firmex For — Board Portal” Vendor site2026-10-29) · Procurement and tenders (“Firmex For — Procurement & Bid Management” Vendor site2026-10-29) · Law firms and legal work (“Industries — Legal” Vendor site2026-10-29) · Banks, financial institutions and client work (“Firmex For — Client Extranets” Vendor site2026-10-29)
- Customers the vendor names: “223,000+ COMPANIES TRUST FIRMEX / 1.4 million+ USERS SUPPORTED / 180+ COUNTRIES SERVED / 189,000 PROJECTS COMPLETED” Vendor site2026-10-29
- Buyer-fit facts as stated by the vendor: External viewers — not stated on the pages checked · Monthly billing — an annual commitment is stated Vendor site2026-10-29 · Sign-up — a demo or sales contact is stated Vendor site2026-10-29 · Free option — none stated on the pages checked
- Features the vendor states: Dynamic watermarks with the viewer's identity · View-only access (downloads can be switched off) · Permissions per folder or file · NDA or click-through terms before access · Access that expires or can be revoked · Two-factor authentication · Single sign-on (SSO) · Built-in redaction · Structured Q&A · Page- or document-level viewer analytics · Audit trail or activity reports · Drag-and-drop or folder upload · Automatic index numbering · Full-text search (including OCR) · Custom branding or custom domain · Spreadsheets viewable in the browser · Choice of data storage region · Public API (with its wording)
- Security certifications the vendor states: SOC 2 Type 2Pages checked: firmex.com/virtual-data-room/security, firmex.com/company
- Ownership: Acquired by Datasite (CapVest portfolio company), completed 2021-07-23; announced 2021-07-26 source
- Founded: 2006 vendor site · HQ: Canada vendor site
- Website and official profiles: firmex.com · LinkedIn · x.com · Facebook · Instagram
FirmRoom #
“FirmRoom by DealRoom, is a premier virtual data room (VDR) platform.” Vendor site2026-10-29
FirmRoom lists 3 paid data room plans on its pricing page, checked Oct 29, 2026: the “2GB” plan at US$395 a month (2 GB storage); the “5GB” plan at US$795 a month (5 GB storage); the “10GB” plan at US$1,195 a month (10 GB storage). Pricing page2026-10-29
- Who the vendor says it is for: “Streamline sell-side M&A workflows.” Vendor site2026-10-29 “Run fundraising, M&A, and due diligence in one secure workspace with full access control and investor analytics.” Vendor site2026-10-29 “Run fundraising, M&A, and due diligence in one secure workspace with full access control and investor analytics.” Vendor site2026-10-29
- Situations the vendor names: Sell-side M&A (“Sell-Side Advisors — Streamline sell-side M&A workflows.” Vendor site2026-10-29) · Fundraising (“Run fundraising, M&A, and due diligence in one secure workspace with full access control and investor analytics.” Vendor site2026-10-29) · Healthcare (“Healthcare — Share and control sensitive research files.” Vendor site2026-10-29) · Law firms and legal work (“Legal & Compliance — Collaborate on audits and due diligence.” Vendor site2026-10-29) · Banks, financial institutions and client work (“Investment Banking — Accelerate deal workflows.” Vendor site2026-10-29)
- Customers the vendor names: “Trusted by 1,000+ Deal Makers” Vendor site2026-10-29
- Buyer-fit facts as stated by the vendor: External viewers — stated as free and unlimited Vendor site2026-10-29 · Monthly billing — offered Vendor site2026-10-29 · Sign-up — online, without contacting sales Vendor site2026-10-29 · Free option — a trial is listed Vendor site2026-10-29
- Features the vendor states: Dynamic watermarks with the viewer's identity · View-only access (downloads can be switched off) · Permissions per folder or file · NDA or click-through terms before access · Access that expires or can be revoked · Two-factor authentication · Built-in redaction · Structured Q&A · Page- or document-level viewer analytics · Audit trail or activity reports · Drag-and-drop or folder upload · Automatic index numbering · Full-text search (including OCR) · Custom branding or custom domain · Spreadsheets viewable in the browser (with its wording)
- Security certifications the vendor states: SOC 2Pages checked: firmroom.com/security, firmroom.com/pricing
- Ownership: Product of DealRoom; about page: 'FirmRoom was spun out of DealRoom in 2018' source
- Founded: 2018 vendor site · HQ: United States third-party source
- Website and official profiles: firmroom.com · Capterra
Fordata #
“FORDATA is a European Virtual Data Room (VDR) provider for M&A, due diligence, and high-stakes transactions.” Vendor site2026-10-29
Fordata lists 1 paid data room plan on its pricing page, checked Oct 29, 2026: the “LITE” plan at €275 per room a month, or €220 per room a month billed annually (1 GB storage, 15 users included, €19 a month per additional user). Pricing page2026-10-29
- Who the vendor says it is for: “Premium VDR for M&A and Due Diligence” Vendor site2026-10-29 “Store, monitor and share business critical documents with investors, advisers, lawyers, banks, auditors, partners securely and with total control.” Vendor site2026-10-29 “Comprehensive VDR built to master M&A deals. Advanced security, premium features & support. Best for: medium to high stake deals, cross-border M&A” Vendor site2026-10-29
- Situations the vendor names: Sell-side M&A (“M&A Sell-side” Vendor site2026-10-29) · Buy-side M&A (“M&A Buy-side” Vendor site2026-10-29) · Fundraising (“Fundraising” Vendor site2026-09-16) · IPO (“Companies planning IPOs or seeking funding” Vendor site2026-10-29) · Real estate (“Companies and investors in the commercial real estate sector” Vendor site2026-10-29) · Biotech, pharma and life sciences (“data rooms are used not only in the M&A sector but are also very popular for due diligence, audits, the life sciences industry, banking” Vendor site2026-10-29) · Healthcare (“Medical and manufacturing companies protecting intellectual property” Vendor site2026-10-29) · Restructuring and distressed (“Restructuring” Vendor site2026-10-29) · Law firms and legal work (“Law firms” Vendor site2026-09-16) · Banks, financial institutions and client work (“Financial institutions and banks” Vendor site2026-10-29) · An ongoing document repository (“Secure repository” Vendor site2026-10-29)
- Customers the vendor names: “Trusted by 1700+ companies from 42 countries” Vendor site2026-10-01
- Buyer-fit facts as stated by the vendor: External viewers — a stated quota per plan Vendor site2026-10-29 · Monthly billing — offered Vendor site2026-10-29 · Sign-up — online, without contacting sales Vendor site2026-10-29 · Free option — a trial is listed Vendor site2026-10-29
- Features the vendor states: Dynamic watermarks with the viewer's identity · View-only access (downloads can be switched off) · Permissions per folder or file · NDA or click-through terms before access · Access that expires or can be revoked · Screenshot protection · Two-factor authentication · Single sign-on (SSO) · Built-in redaction · Structured Q&A · Page- or document-level viewer analytics · Audit trail or activity reports · Drag-and-drop or folder upload · Automatic index numbering · Full-text search (including OCR) · AI features (with its wording)
- Security certifications the vendor states: ISO/IEC 27001, ISO 9001Pages checked: fordatagroup.com/security, fordatagroup.com/pricing
- Ownership: No parent company or acquisition stated; site operated by FORDATA SP. Z O.O. source
- Founded: 2009 vendor site · HQ: not stated on the vendor’s site
- Website and official profiles: fordatagroup.com · LinkedIn · Facebook · YouTube · Crunchbase · G2 · Capterra · Software Advice
Ideals #
“Ideals virtual data room — secure software for confidential dealmaking” Vendor site2026-10-29
Ideals prices its data room plans on request; the pricing pages were checked on Oct 29, 2026. Pricing page2026-10-29
- Who the vendor says it is for: “Ideals virtual data room — secure software for confidential dealmaking” Vendor site2026-10-29 “We serve organizations across all industries, helping them accelerate M&A, corporate governance, and other high-stakes transactions and workflows.” Vendor site2026-10-29 “Core — Fast, secure, and powerful VDR for small to medium deals” Vendor site2026-10-29
- Situations the vendor names: Sell-side M&A (“M&A sell-side” Vendor site2026-10-29) · Buy-side M&A (“M&A buy-side” Vendor site2026-10-29) · Fundraising (“Fundraising” Vendor site2026-10-01) · Real estate (“Real estate — Close every property deal confidently” Vendor site2026-10-29) · Biotech, pharma and life sciences (“Our data room accelerates complex transactions across industries, from renewables to life sciences” Vendor site2026-10-29) · Board and investor reporting (“We serve organizations across all industries, helping them accelerate M&A, corporate governance, and other high-stakes transactions and workflows.” Vendor site2026-10-29) · Banks, financial institutions and client work (“Financial services” Vendor site2026-10-29)
- Customers the vendor names: “Trusted by 2M+ leading professionals globally” Vendor site2026-10-29
- Buyer-fit facts as stated by the vendor: External viewers — stated as free and unlimited Vendor site2026-10-29 · Monthly billing — not stated on the pages checked · Sign-up — online, without contacting sales Vendor site2026-10-29 · Free option — a trial is listed Vendor site2026-10-29
- Features the vendor states: Dynamic watermarks with the viewer's identity · View-only access (downloads can be switched off) · Permissions per folder or file · NDA or click-through terms before access · Access that expires or can be revoked · Screenshot protection · Two-factor authentication · Single sign-on (SSO) · Built-in redaction · Structured Q&A · Page- or document-level viewer analytics · Audit trail or activity reports · Drag-and-drop or folder upload · AI features · E-signature · Custom branding or custom domain · Spreadsheets viewable in the browser · Choice of data storage region · Public API (with its wording)
- Security certifications the vendor states: SOC 2 & SOC 3, ISO 27001, SOC 1/2/3 (data centers), ISO/IEC 27001 (with 27017, 27018, 27701 listed)Pages checked: idealsvdr.com/virtual-data-room-security, idealsvdr.com/virtual-data-room-pricing
- Ownership: No parent company stated; Ideals acquired EthosData (see EthosData row) source
- Founded: not stated on the vendor’s site
- Website and official profiles: idealsvdr.com · LinkedIn · x.com · Facebook
Imprima #
“From the European VDR pioneer to the all-in-one due diligence technology provider…” Vendor site2026-10-29
Imprima prices its data room plans on request; the pricing pages were checked on Oct 29, 2026. Pricing page2026-10-29
- Who the vendor says it is for: “Trusted by deal-makers worldwide for secure document sharing, real-time collaboration and AI-driven due diligence.” Vendor site2026-10-29 “A comprehensive suite of AI capabilities designed to support legal, real estate and M&A due diligence - securely and at scale.” Vendor site2026-10-29 “functionally suited to cater to the most complex deals as well as routine transactions” Vendor site2026-10-29
- Situations the vendor names: Fundraising (“Our Solutions — Raising Capital” Vendor site2026-10-29) · IPO (“Our Solutions — IPO” Vendor site2026-10-01) · Real estate (“Our Solutions — Real Estate” Vendor site2026-10-29) · Law firms and legal work (“A comprehensive suite of AI capabilities designed to support legal, real estate and M&A due diligence - securely and at scale.” Vendor site2026-10-29)
- Customers the vendor names: “Trusted by the world’s leading companies:” Vendor site2026-10-29
- Buyer-fit facts as stated by the vendor: External viewers — not stated on the pages checked · Monthly billing — not stated on the pages checked · Sign-up — a demo or sales contact is stated Vendor site2026-10-29 · Free option — none stated on the pages checked
- Features the vendor states: View-only access (downloads can be switched off) · Permissions per folder or file · Two-factor authentication · Single sign-on (SSO) · Built-in redaction · Structured Q&A · Page- or document-level viewer analytics · Audit trail or activity reports · Drag-and-drop or folder upload · AI features · Custom branding or custom domain · Spreadsheets viewable in the browser · Public API (with its wording)
- Security certifications the vendor states: ISO 27001Pages checked: imprima.com/virtual-data-room/security, imprima.com/company
- Ownership: Acquired in 2014 by OTM Participation C (investment company of Arco van Nieuwland and Pieter van der Made) source
- HQ: not stated on the vendor’s site
- Website and official profiles: imprima.com · LinkedIn · YouTube
Intralinks #
“Powering your strategic financial deals with unmatched security and efficiency – from M&A virtual data rooms and syndicated lending to fundraising…” Vendor site2026-10-01
Intralinks prices its data room plans on request; the pricing pages were checked on Oct 1, 2026. Pricing page2026-10-01
- Who the vendor says it is for: the vendor’s pages could not be read when checked (Sep 16, 2026)
- Situations the vendor names: the vendor’s pages could not be read when checked (Sep 16, 2026)
- Customers the vendor names: the vendor’s pages could not be read when checked (Sep 16, 2026)
- Buyer-fit facts as stated by the vendor: External viewers — the vendor’s pages could not be read when checked · Monthly billing — the vendor’s pages could not be read when checked · Sign-up — the vendor’s pages could not be read when checked · Free option — the vendor’s pages could not be read when checked
- Features the vendor states: Dynamic watermarks with the viewer's identity · View-only access (downloads can be switched off) · Permissions per folder or file · Access that expires or can be revoked · Two-factor authentication · Single sign-on (SSO) · Built-in redaction · Structured Q&A · Audit trail or activity reports · Drag-and-drop or folder upload · Automatic index numbering · AI features · Public API (with its wording)
- Security certifications the vendor states: ISO 27701Pages checked: intralinks.com/why-intralinks/security-trust, intralinks.com/products/platform/security-governance/audits-certifications
- Ownership: Acquired by SS&C Technologies (completed 2018-11-16; $1.5B) source
- Founded: 1996 third-party source · HQ: United States third-party source
- Website and official profiles: intralinks.com · LinkedIn · X · YouTube · Facebook · Instagram
Mage #
“Mage runs transactional diligence end to end.” Vendor site2026-10-29
Mage’s site lists its data room as free for a limited time, checked on Oct 29, 2026. Pricing page2026-10-29
- Who the vendor says it is for: “Mage Data Room is a secure data room for fundraising and M&A.” Vendor site2026-10-29 “Mage is legal AI for M&A. We read deal documents and surface what matters, so attorneys can review deals in days, not weeks.” Vendor site2026-10-29 “We build for the work attorneys actually do during a deal: fewer clicks, clear findings, and documents you can trace every answer back to.” Vendor site2026-10-29
- Situations the vendor names: Fundraising (“Mage Data Room is a secure data room for fundraising and M&A.” Vendor site2026-10-29)
- Customers the vendor names: none stated on the pages checked (Oct 29, 2026)
- Buyer-fit facts as stated by the vendor: External viewers — not stated on the pages checked · Monthly billing — not stated on the pages checked · Sign-up — online, without contacting sales Vendor site2026-10-29 · Free option — a trial is listed Vendor site2026-10-29
- Features the vendor states: Dynamic watermarks with the viewer's identity · Permissions per folder or file · NDA or click-through terms before access · Page- or document-level viewer analytics · Audit trail or activity reports · Drag-and-drop or folder upload · Automatic index numbering · AI features · Public API (with its wording)
- Security certifications the vendor states: SOC 2 Type IIPages checked: magelegal.com/dataroom, magelegal.com/about, magelegal.com
- Ownership: Independent; about page: 'backed by Y Combinator, NEA, Goodwater, Pioneer Fund, and Gurtin Ventures' source
- Founded: 2024 vendor site · HQ: United States vendor site
- Website and official profiles: magelegal.com · LinkedIn · x.com · GitHub
Papermark #
“Papermark is the secure data room built for modern dealmakers.” Vendor site2026-10-29
Papermark lists 4 paid data room plans on its pricing page, checked Oct 29, 2026: the “Data Rooms” plan at €149 a month, or €99 a month billed annually (unlimited storage stated, 3 members included, €49 a month per additional member); the “Data Rooms Plus” plan at €349 a month, or €249 a month billed annually (unlimited storage stated, 5 members included, €69 a month per additional member); the “Data Rooms Premium” plan at €699 a month, or €549 a month billed annually (unlimited storage stated, 10 members included, €70 a month per additional member); the “Data Rooms Unlimited” plan at €1,499 a month, or €999 a month billed annually (unlimited storage stated). Pricing page2026-10-29
- Who the vendor says it is for: “Papermark is the secure data room built for modern dealmakers.” Vendor site2026-10-29 “Secure data rooms for modern dealmakers” Vendor site2026-10-29 “Use cases: M&A Data Room, Real Estate Data Room, Due Diligence, Investment Banking, Startups Fundraising, Pitch Deck Sharing” Vendor site2026-10-29
- Situations the vendor names: Fundraising (“The top deal teams use Papermark for — Fundraising” Vendor site2026-10-29) · Real estate (“The top deal teams use Papermark for — Real Estate Transactions” Vendor site2026-10-29) · Biotech, pharma and life sciences (“Use cases — Biotech Pharma Data Room” Vendor site2026-10-29) · Board and investor reporting (“The top deal teams use Papermark for — LP/Investor Relations” Vendor site2026-10-29) · Banks, financial institutions and client work (“The top deal teams use Papermark for — Client Portal” Vendor site2026-10-29)
- Customers the vendor names: “TRUSTED BY 70,000+ GLOBAL COMPANIES” Vendor site2026-10-29
- Buyer-fit facts as stated by the vendor: External viewers — stated as free and unlimited Vendor site2026-10-29 · Monthly billing — offered Vendor site2026-10-29 · Sign-up — online, without contacting sales Vendor site2026-10-29 · Free option — a free plan is listed Vendor site2026-10-29
- Features the vendor states: Dynamic watermarks with the viewer's identity · View-only access (downloads can be switched off) · Permissions per folder or file · NDA or click-through terms before access · Access that expires or can be revoked · Screenshot protection · Two-factor authentication · Single sign-on (SSO) · Built-in redaction · Structured Q&A · Page- or document-level viewer analytics · Audit trail or activity reports · Drag-and-drop or folder upload · Automatic index numbering · AI features · Custom branding or custom domain · Spreadsheets viewable in the browser · Choice of data storage region · Public API (with its wording)
- Security certifications the vendor states: SOC 2 Type II, ISO 27001Pages checked: papermark.com/security, papermark.com/about
- Ownership: No parent company or acquisition stated on vendor pages checked source
- Founded: 2023 third-party source · HQ: not stated on the vendor’s site
- Website and official profiles: papermark.com · LinkedIn · X · GitHub
Peony #
“Peony is a virtual data room built for the teams that move deals forward — M&A advisors, founders raising capital, PE funds managing portfolios…” Vendor site2026-10-29
Peony lists 3 paid data room plans on its pricing page, checked Oct 29, 2026: the “Business” plan at US$44 per admin a month, or US$30 per admin a month billed annually (50 GB storage); the “Data Room” plan at US$75 per admin a month, or US$52 per admin a month billed annually (unlimited storage stated); the “Deal Team” plan at US$89 per admin a month, or US$64 per admin a month billed annually (unlimited storage stated, minimum 4 admins). Pricing page2026-10-29
- Who the vendor says it is for: “The virtual data room (VDR) for M&A, finance, commercial real estate (CRE), healthcare, biotech, pharma, and legal teams” Vendor site2026-10-29 “Peony is built for the sell-side workflow that M&A advisors manage every day.” Vendor site2026-10-29 “Peony is the data room for startup founders at every stage — from pre-seed pitch decks to Series C diligence rooms.” Vendor site2026-10-29
- Situations the vendor names: Sell-side M&A (“M&A & Investment Banking — One sell-side or buy-side deal: multi-bidder permissions, Q&A, and e-signatures.” Vendor site2026-10-29) · Buy-side M&A (“M&A & Investment Banking — One sell-side or buy-side deal: multi-bidder permissions, Q&A, and e-signatures.” Vendor site2026-10-29) · Fundraising (“Fundraising — Track investor engagement and manage your raise end to end.” Vendor site2026-10-29) · Real estate (“Commercial Real Estate — Acquisitions, dispositions, JVs, and fund raises — one secure data room.” Vendor site2026-10-29) · Biotech, pharma and life sciences (“Biotech & Pharma — Share clinical data and IP with audit-ready compliance.” Vendor site2026-10-29) · Healthcare (“The virtual data room (VDR) for M&A, finance, commercial real estate (CRE), healthcare, biotech, pharma, and legal teams” Vendor site2026-10-29) · Restructuring and distressed (“Restructuring & Distressed M&A — Strategic or distressed — tier IP disclosure, wall buyers, lenders, and creditors, keep a defensible log.” Vendor site2026-10-29) · Board and investor reporting (“Board Communications — Share board decks and minutes with built-in NDA gating.” Vendor site2026-10-29) · Procurement and tenders (“Construction — Bid documents, AIA contracts, and submittals organized by project.” Vendor site2026-10-29) · Law firms and legal work (“used by boutique law firms, in-house legal counsel, and compliance teams to share privileged documents, client matter files, and discovery materials securely” Vendor site2026-10-29) · Banks, financial institutions and client work (“Consulting — Deliver client reports and proposals with branded rooms.” Vendor site2026-10-29)
- Customers the vendor names: “Trusted by 8,000+ teams who close deals” Vendor site2026-10-29
- Buyer-fit facts as stated by the vendor: External viewers — stated as free and unlimited Vendor site2026-10-29 · Monthly billing — offered Vendor site2026-10-29 · Sign-up — online, without contacting sales Vendor site2026-10-29 · Free option — a free plan is listed Vendor site2026-10-29
- Features the vendor states: Dynamic watermarks with the viewer's identity · View-only access (downloads can be switched off) · Permissions per folder or file · NDA or click-through terms before access · Access that expires or can be revoked · Screenshot protection · Single sign-on (SSO) · Built-in redaction · Structured Q&A · Page- or document-level viewer analytics · Audit trail or activity reports · Drag-and-drop or folder upload · Automatic index numbering · Full-text search (including OCR) · AI features · E-signature · Custom branding or custom domain · Spreadsheets viewable in the browser · Choice of data storage region (with its wording)
- Readiness statement, not a certification: As of 2026-10-01 the vendor's pricing page states "Peony is SOC 2-ready (formal Type II audit not yet completed) and does not hold ISO 27001 certification", and its security page states "SOC 2 Type II-ready, with a formal audit not yet completed". These are readiness statements, not a claimed certification, so none is recorded.Pages checked: peony.ink/pricing, peony.ink/features/security, peony.ink/about
- Ownership: Independent (venture-backed); about page lists investors Matt Clifford, Charlie Songhurst, Backed VC and Possible Ventures source
- Founded: 2021 vendor site · HQ: United States vendor site
- Website and official profiles: peony.ink · x.com · LinkedIn · Wikidata · Capterra · Software Advice
SecureDocs (Onit) #
“SecureDocs by Onit: Securely share documents with our virtual data room.” Vendor site2026-10-29
SecureDocs lists 2 paid data room plans on its pricing page, checked Oct 29, 2026: the “3 Month Plan” at US$400 a month billed quarterly; the “12 Month Plan” at US$250 a month billed annually. Pricing page2026-10-29
- Who the vendor says it is for: “The trusted virtual data room built for speed and simplicity” Vendor site2026-10-29 “Ideal for safely executing, sharing, tracking, and storing documentation related to divestments, M&A, and bankruptcy.” Vendor site2026-10-29 “Choose this plan when you have a long term project or want to build a corporate repository to stay prepared for deal-making opportunities as they arise.” Vendor site2026-10-29
- Situations the vendor names: Sell-side M&A (“Ideal for safely executing, sharing, tracking, and storing documentation related to divestments, M&A, and bankruptcy.” Vendor site2026-10-29) · Restructuring and distressed (“Ideal for safely executing, sharing, tracking, and storing documentation related to divestments, M&A, and bankruptcy.” Vendor site2026-10-29) · An ongoing document repository (“Choose this plan when you have a long term project or want to build a corporate repository to stay prepared for deal-making opportunities” Vendor site2026-10-29)
- Customers the vendor names: “SecureDocs supports thousands of customers worldwide with document-heavy transactions and corporate data needs.” Vendor site2026-10-29
- Buyer-fit facts as stated by the vendor: External viewers — stated as free and unlimited Vendor site2026-10-29 · Monthly billing — not stated on the pages checked · Sign-up — online, without contacting sales Vendor site2026-10-29 · Free option — a trial is listed Vendor site2026-10-29
- Features the vendor states: View-only access (downloads can be switched off) · Permissions per folder or file · NDA or click-through terms before access · Two-factor authentication · Single sign-on (SSO) · Structured Q&A · Page- or document-level viewer analytics · Audit trail or activity reports · Drag-and-drop or folder upload · E-signature · Spreadsheets viewable in the browser · Choice of data storage region (with its wording)
- Security certifications the vendor states: SOC 2 Type 2Pages checked: onit.com/products/clm/securedocs, securedocs.com/security (redirects to contractworks.com, not used)
- Ownership: Acquired by Onit, Inc. (announced 2022-01-11) source
- Founded: 2012 third-party source · HQ: United States vendor site
- Website and official profiles: onit.com/products/clm/securedocs
ShareVault #
“ShareVault provides secure document sharing for due diligence and collaboration.” Vendor site2026-10-29
ShareVault prices its data room plans on request; the pricing pages were checked on Oct 29, 2026. Pricing page2026-10-29
- Who the vendor says it is for: “ShareVault is secure data room software for high stakes deals.” Vendor site2026-10-29 “Built for banks, PE, and advisors who need to move fast and stay secure. Look polished and stay in control during M&A, fundraising, and due diligence.” Vendor site2026-10-29 “For Complex, Ongoing Secure File Sharing — For companies that share sensitive data on a regular basis.” Vendor site2026-10-29
- Situations the vendor names: Sell-side M&A (“Applications — M&A (Sell Side)” Vendor site2026-10-29) · Buy-side M&A (“Applications — M&A (Buy Side)” Vendor site2026-10-29) · Fundraising (“Applications — Fundraising” Vendor site2026-10-29) · Real estate (“Industries — Real Estate” Vendor site2026-10-29) · Biotech, pharma and life sciences (“Life Science — Protect sensitive research and intellectual property while ensuring smooth collaboration and compliance during partnerships and licensing agreements.” Vendor site2026-10-29) · Board and investor reporting (“Ideal for: Small advisory projects, One-off transactions, Internal or board document sharing” Vendor site2026-10-29) · Law firms and legal work (“Industries — Legal Services” Vendor site2026-10-29) · Banks, financial institutions and client work (“Built for banks, PE, and advisors who need to move fast and stay secure.” Vendor site2026-10-29) · An ongoing document repository (“For Complex, Ongoing Secure File Sharing — For companies that share sensitive data on a regular basis.” Vendor site2026-10-29)
- Customers the vendor names: “A Virtual Data Room Tried & Trusted by Top Businesses Like...” Vendor site2026-10-29
- Buyer-fit facts as stated by the vendor: External viewers — not stated on the pages checked · Monthly billing — not stated on the pages checked · Sign-up — a demo or sales contact is stated Vendor site2026-09-16 · Free option — a trial is listed Vendor site2026-10-29
- Features the vendor states: Dynamic watermarks with the viewer's identity · View-only access (downloads can be switched off) · Permissions per folder or file · NDA or click-through terms before access · Access that expires or can be revoked · Screenshot protection · Two-factor authentication · Single sign-on (SSO) · Built-in redaction · Structured Q&A · Page- or document-level viewer analytics · Audit trail or activity reports · Drag-and-drop or folder upload · Automatic index numbering · Full-text search (including OCR) · AI features · E-signature · Custom branding or custom domain · Spreadsheets viewable in the browser · Choice of data storage region · Public API (with its wording)
- Security certifications the vendor states: ISO/IEC 27001:2013; SOC 1, 2, 3 (stated as compliance)Pages checked: sharevault.com/security, sharevault.com/pricing
- Ownership: No parent stated; about page: 'ShareVault founded as Pandesa Corporation' (2003) source
- Founded: 2003 vendor site · HQ: United States vendor site
- Website and official profiles: sharevault.com · LinkedIn · x.com · Facebook · YouTube
SmartRoom #
“SmartRoom is a next-generation content management platform and virtual data room.” Vendor site2026-10-29
SmartRoom lists 2 paid data room plans on its pricing page, checked Oct 29, 2026: the “Special pricing, per transaction” plan at US$1,000 one-time per transaction, subject to qualification; the “Special pricing, annual” plan at US$10,000 per year, subject to qualification. Pricing page2026-10-29
- Who the vendor says it is for: “Securely share and collaborate on sensitive information with ease AND speed.” Vendor site2026-10-29 “AI for M&A / AI for Fundraising & Investor Relations / AI for Corporate Development / AI for Capital Markets” Vendor site2026-10-29 “More than just a data room provider, SmartRoom offers a full bundle of software solutions for dealmakers.” Vendor site2026-10-29
- Situations the vendor names: Fundraising (“SmartRoom AI — AI for Fundraising & Investor Relations” Vendor site2026-10-29) · Restructuring and distressed (“Use Cases — Restructuring & Bankruptcy” Vendor site2026-10-29) · Board and investor reporting (“Use Cases — Transparent Investor Reporting” Vendor site2026-10-29) · Law firms and legal work (“Use Cases — Legal and Compliance” Vendor site2026-10-29)
- Customers the vendor names: “A VDR COMPANY WITH A HISTORY OF SUCCESS — 15 Years of Content Management / 20,000+ Companies / 50+ Countries / 5 Million+ Users” Vendor site2026-10-29
- Buyer-fit facts as stated by the vendor: External viewers — not stated on the pages checked · Monthly billing — not stated on the pages checked · Sign-up — a demo or sales contact is stated Vendor site2026-10-29 · Free option — none stated on the pages checked
- Features the vendor states: View-only access (downloads can be switched off) · Permissions per folder or file · NDA or click-through terms before access · Access that expires or can be revoked · Built-in redaction · Structured Q&A · Page- or document-level viewer analytics · Audit trail or activity reports · AI features · E-signature · Public API (with its wording)
- Security certifications the vendor states: none on the pages checkedPages checked: smartroom.com, smartroom.com/security
- Ownership: Flagship product of BMC Group VDR LLC (BMC GROUP), established 1998 source
- Founded: 1998 vendor site · HQ: United States vendor site
- Website and official profiles: smartroom.com · LinkedIn · X · Facebook
Virtual Vaults #
“We are a company that manifests itself digitally, offering an all-in-one platform for dealmakers.” Vendor site2026-10-29
Virtual Vaults lists 3 paid data room plans on its pricing page, checked Oct 29, 2026: the “Basic” plan at €754 a month on a 1-month term, or €640 a month on a 3-month term, or €527 a month on a 6-month term, or €452 a month on a 12-month term (unlimited storage stated, up to 3 sell-side users); the “Standard” plan at €914 a month on a 1-month term, or €776 a month on a 3-month term, or €639 a month on a 6-month term, or €548 a month on a 12-month term (unlimited storage stated, up to 7 sell-side users); the “Advanced” plan at €1,508 a month on a 1-month term, or €1,281 a month on a 3-month term, or €1,055 a month on a 6-month term, or €904 a month on a 12-month term (unlimited storage stated, up to 15 sell-side users). Pricing page2026-10-29
- Who the vendor says it is for: “Manage the entire M&A lifecycle in our deal productivity platform.” Vendor site2026-10-29 “Workspaces for deal advisors, private equity and corporate M&A” Vendor site2026-10-29 “All-in-one platform for dealmakers” Vendor site2026-10-29
- Situations the vendor names: Sell-side M&A (“Private Equity — Streamline both your sell and buy-side due diligence.” Vendor site2026-10-29) · Buy-side M&A (“Buy & Build — Accelerate your deals with an innovative, precisely targeted and perfectly detailed acquisition process that is based on best practice.” Vendor site2026-10-29) · Fundraising (“Private Equity — Fundraise, acquire, hold, grow, exit and repeat.” Vendor site2026-10-29) · Real estate (“Real Estate — Buyers, sellers and investors benefit from the Virtual Vaults all-in-one platform. Take and keep control of the whole real estate lifecycle” Vendor site2026-10-29) · Procurement and tenders (“Tender — Prepare all the documents. Always be tender ready. Manage all the bidders. Answer all the questions.” Vendor site2026-10-29) · Law firms and legal work (“Legal due diligence — Your whole legal M&A lifecycle in one secure platform... Increase your legal team's productivity by streamlining your due diligence.” Vendor site2026-10-29)
- Customers the vendor names: “Join +100.000 Virtual Vaults users” Vendor site2026-10-29
- Buyer-fit facts as stated by the vendor: External viewers — stated as free and unlimited Vendor site2026-10-29 · Monthly billing — offered Vendor site2026-10-29 · Sign-up — a demo or sales contact is stated Vendor site2026-10-29 · Free option — none stated on the pages checked
- Features the vendor states: View-only access (downloads can be switched off) · Permissions per folder or file · Two-factor authentication · Built-in redaction · Structured Q&A · Page- or document-level viewer analytics · Audit trail or activity reports · Drag-and-drop or folder upload · AI features · Custom branding or custom domain · Spreadsheets viewable in the browser · Choice of data storage region · Public API (with its wording)
- Security certifications the vendor states: ISO 27001:2022Pages checked: virtualvaults.com/data-room-pricing, virtualvaults.com, virtualvaults.com/security
- Ownership: Not stated on vendor pages checked. Security page says its security team 'is part of Crawford Global Technical Services'; no acquisition document found. source
- Founded: 2014 vendor site · HQ: Netherlands third-party source
- Website and official profiles: virtualvaults.com
Data and citation
Download the listed plans, the pricing observations and the budget examples and use-case rooms (data version 2026.10.3, CC BY 4.0). Any total on this page can be recomputed from the plans file and the rules above. Cite as Deal Cost Index, “How much does a virtual data room cost?”, data version 2026.10.3, with a link to this page.
Common questions
How much does a virtual data room cost per month?
It depends on the room, so the page prices every vendor for the same inputs instead of quoting one number. 14 of the 25 vendors publish enough to be priced from their own page; the rest state that a quote is required, and that is shown as the status of the row rather than filled in with an estimate.
Why do some vendors show no price?
Because their own website does not state one. Prices here are read from each vendor's own pricing page, last checked between 2026-10-01 and 2026-10-29, and a vendor that publishes no number carries a quote-required status and, where one exists with a named source, a third-party estimate.
Are the totals annual or monthly?
Both are shown: each vendor is priced on its annual plan where it offers one and month to month where that is offered, and the total states the months billed, because plans bill in whole blocks even when a room is needed for fewer months.