--- title: "Which features do virtual data rooms offer?" description: "21 common data room features and which vendors state each one on their own website, in each vendor's own words, with the page it came from." site: Deal Cost Index content_updated: 2026-09-22 license: CC BY 4.0 html: https://dealcostindex.com/vdr-features.html --- [Virtual data rooms](https://dealcostindex.com/vdr.html) · Features # Which features do virtual data rooms offer? 21 features that data room buyers commonly ask about, checked on the websites of 25 vendors on 2026-09-21. Each row lists the vendors whose own website states the feature, in alphabetical order, and each entry quotes the vendor’s own words with a link to the page they came from. This page records what vendors say, not what their products do. A vendor that does not appear in a row may still offer the feature: its pages checked did not state it. ## How this list was made The list of 21 features was fixed before any vendor was checked, and it is the same for every vendor. For each vendor we read the same kinds of page on its own website — the homepage, feature and security pages, a solutions page, the pricing page and help articles — up to the same number of pages, and added more pages for any vendor whose first pages left features unaddressed. A feature counts when the vendor’s own page states it; certifications, customer names and third-party reviews do not count, and nothing is inferred. Where a vendor’s help pages describe a feature more narrowly than its marketing pages, the narrower wording is used. Rows are features, not vendors, and the page gives no totals per vendor: how many rows a vendor appears in depends partly on how much its website says, and is not a score. ## Features, and the vendors that state them | Feature | Vendors stating it | Which | |---|---|---| | [Dynamic watermarks with the viewer's identity](https://dealcostindex.com/vdr-features.html#feature-dynamic-watermark) | 19 | [Ansarada](https://dealcostindex.com/vdr.html#vendor-ansarada), [Brainloop](https://dealcostindex.com/vdr.html#vendor-brainloop), [CapLinked](https://dealcostindex.com/vdr.html#vendor-caplinked), [Clinked](https://dealcostindex.com/vdr.html#vendor-clinked), [Datasite](https://dealcostindex.com/vdr.html#vendor-datasite), [DFIN Venue](https://dealcostindex.com/vdr.html#vendor-dfin-venue), [Digify](https://dealcostindex.com/vdr.html#vendor-digify), [Diligent (Data Rooms / Boards)](https://dealcostindex.com/vdr.html#vendor-diligent), [DocSend](https://dealcostindex.com/vdr.html#vendor-docsend), [EthosData](https://dealcostindex.com/vdr.html#vendor-ethosdata), [Firmex](https://dealcostindex.com/vdr.html#vendor-firmex), [FirmRoom](https://dealcostindex.com/vdr.html#vendor-firmroom), [Fordata](https://dealcostindex.com/vdr.html#vendor-fordata), [Ideals](https://dealcostindex.com/vdr.html#vendor-ideals), [Intralinks](https://dealcostindex.com/vdr.html#vendor-intralinks), [Mage](https://dealcostindex.com/vdr.html#vendor-mage), [Papermark](https://dealcostindex.com/vdr.html#vendor-papermark), [Peony](https://dealcostindex.com/vdr.html#vendor-peony), [ShareVault](https://dealcostindex.com/vdr.html#vendor-sharevault) | | [View-only access (downloads can be switched off)](https://dealcostindex.com/vdr-features.html#feature-view-only) | 21 | [Ansarada](https://dealcostindex.com/vdr.html#vendor-ansarada), [CapLinked](https://dealcostindex.com/vdr.html#vendor-caplinked), [Clinked](https://dealcostindex.com/vdr.html#vendor-clinked), [DFIN Venue](https://dealcostindex.com/vdr.html#vendor-dfin-venue), [Digify](https://dealcostindex.com/vdr.html#vendor-digify), [Dillien](https://dealcostindex.com/vdr.html#vendor-dillien), [DocSend](https://dealcostindex.com/vdr.html#vendor-docsend), [Drooms](https://dealcostindex.com/vdr.html#vendor-drooms), [EthosData](https://dealcostindex.com/vdr.html#vendor-ethosdata), [Firmex](https://dealcostindex.com/vdr.html#vendor-firmex), [FirmRoom](https://dealcostindex.com/vdr.html#vendor-firmroom), [Fordata](https://dealcostindex.com/vdr.html#vendor-fordata), [Ideals](https://dealcostindex.com/vdr.html#vendor-ideals), [Imprima](https://dealcostindex.com/vdr.html#vendor-imprima), [Intralinks](https://dealcostindex.com/vdr.html#vendor-intralinks), [Papermark](https://dealcostindex.com/vdr.html#vendor-papermark), [Peony](https://dealcostindex.com/vdr.html#vendor-peony), [SecureDocs (Onit)](https://dealcostindex.com/vdr.html#vendor-securedocs), [ShareVault](https://dealcostindex.com/vdr.html#vendor-sharevault), [SmartRoom](https://dealcostindex.com/vdr.html#vendor-smartroom), [Virtual Vaults](https://dealcostindex.com/vdr.html#vendor-virtual-vaults) | | [Permissions per folder or file](https://dealcostindex.com/vdr-features.html#feature-granular-permissions) | 25 | [Ansarada](https://dealcostindex.com/vdr.html#vendor-ansarada), [Brainloop](https://dealcostindex.com/vdr.html#vendor-brainloop), [CapLinked](https://dealcostindex.com/vdr.html#vendor-caplinked), [Clinked](https://dealcostindex.com/vdr.html#vendor-clinked), [Datasite](https://dealcostindex.com/vdr.html#vendor-datasite), [DFIN Venue](https://dealcostindex.com/vdr.html#vendor-dfin-venue), [Digify](https://dealcostindex.com/vdr.html#vendor-digify), [Diligent (Data Rooms / Boards)](https://dealcostindex.com/vdr.html#vendor-diligent), [Dillien](https://dealcostindex.com/vdr.html#vendor-dillien), [DocSend](https://dealcostindex.com/vdr.html#vendor-docsend), [Drooms](https://dealcostindex.com/vdr.html#vendor-drooms), [EthosData](https://dealcostindex.com/vdr.html#vendor-ethosdata), [Firmex](https://dealcostindex.com/vdr.html#vendor-firmex), [FirmRoom](https://dealcostindex.com/vdr.html#vendor-firmroom), [Fordata](https://dealcostindex.com/vdr.html#vendor-fordata), [Ideals](https://dealcostindex.com/vdr.html#vendor-ideals), [Imprima](https://dealcostindex.com/vdr.html#vendor-imprima), [Intralinks](https://dealcostindex.com/vdr.html#vendor-intralinks), [Mage](https://dealcostindex.com/vdr.html#vendor-mage), [Papermark](https://dealcostindex.com/vdr.html#vendor-papermark), [Peony](https://dealcostindex.com/vdr.html#vendor-peony), [SecureDocs (Onit)](https://dealcostindex.com/vdr.html#vendor-securedocs), [ShareVault](https://dealcostindex.com/vdr.html#vendor-sharevault), [SmartRoom](https://dealcostindex.com/vdr.html#vendor-smartroom), [Virtual Vaults](https://dealcostindex.com/vdr.html#vendor-virtual-vaults) | | [NDA or click-through terms before access](https://dealcostindex.com/vdr-features.html#feature-nda-gate) | 17 | [Ansarada](https://dealcostindex.com/vdr.html#vendor-ansarada), [Brainloop](https://dealcostindex.com/vdr.html#vendor-brainloop), [CapLinked](https://dealcostindex.com/vdr.html#vendor-caplinked), [Clinked](https://dealcostindex.com/vdr.html#vendor-clinked), [Digify](https://dealcostindex.com/vdr.html#vendor-digify), [DocSend](https://dealcostindex.com/vdr.html#vendor-docsend), [EthosData](https://dealcostindex.com/vdr.html#vendor-ethosdata), [Firmex](https://dealcostindex.com/vdr.html#vendor-firmex), [FirmRoom](https://dealcostindex.com/vdr.html#vendor-firmroom), [Fordata](https://dealcostindex.com/vdr.html#vendor-fordata), [Ideals](https://dealcostindex.com/vdr.html#vendor-ideals), [Mage](https://dealcostindex.com/vdr.html#vendor-mage), [Papermark](https://dealcostindex.com/vdr.html#vendor-papermark), [Peony](https://dealcostindex.com/vdr.html#vendor-peony), [SecureDocs (Onit)](https://dealcostindex.com/vdr.html#vendor-securedocs), [ShareVault](https://dealcostindex.com/vdr.html#vendor-sharevault), [SmartRoom](https://dealcostindex.com/vdr.html#vendor-smartroom) | | [Access that expires or can be revoked](https://dealcostindex.com/vdr-features.html#feature-access-expiry-revoke) | 18 | [Ansarada](https://dealcostindex.com/vdr.html#vendor-ansarada), [Brainloop](https://dealcostindex.com/vdr.html#vendor-brainloop), [CapLinked](https://dealcostindex.com/vdr.html#vendor-caplinked), [Clinked](https://dealcostindex.com/vdr.html#vendor-clinked), [Datasite](https://dealcostindex.com/vdr.html#vendor-datasite), [Digify](https://dealcostindex.com/vdr.html#vendor-digify), [Dillien](https://dealcostindex.com/vdr.html#vendor-dillien), [DocSend](https://dealcostindex.com/vdr.html#vendor-docsend), [EthosData](https://dealcostindex.com/vdr.html#vendor-ethosdata), [Firmex](https://dealcostindex.com/vdr.html#vendor-firmex), [FirmRoom](https://dealcostindex.com/vdr.html#vendor-firmroom), [Fordata](https://dealcostindex.com/vdr.html#vendor-fordata), [Ideals](https://dealcostindex.com/vdr.html#vendor-ideals), [Intralinks](https://dealcostindex.com/vdr.html#vendor-intralinks), [Papermark](https://dealcostindex.com/vdr.html#vendor-papermark), [Peony](https://dealcostindex.com/vdr.html#vendor-peony), [ShareVault](https://dealcostindex.com/vdr.html#vendor-sharevault), [SmartRoom](https://dealcostindex.com/vdr.html#vendor-smartroom) | | [Screenshot protection](https://dealcostindex.com/vdr-features.html#feature-screenshot-protection) | 7 | [Digify](https://dealcostindex.com/vdr.html#vendor-digify), [EthosData](https://dealcostindex.com/vdr.html#vendor-ethosdata), [Fordata](https://dealcostindex.com/vdr.html#vendor-fordata), [Ideals](https://dealcostindex.com/vdr.html#vendor-ideals), [Papermark](https://dealcostindex.com/vdr.html#vendor-papermark), [Peony](https://dealcostindex.com/vdr.html#vendor-peony), [ShareVault](https://dealcostindex.com/vdr.html#vendor-sharevault) | | [Two-factor authentication](https://dealcostindex.com/vdr-features.html#feature-two-factor) | 19 | [Ansarada](https://dealcostindex.com/vdr.html#vendor-ansarada), [Brainloop](https://dealcostindex.com/vdr.html#vendor-brainloop), [CapLinked](https://dealcostindex.com/vdr.html#vendor-caplinked), [Clinked](https://dealcostindex.com/vdr.html#vendor-clinked), [Datasite](https://dealcostindex.com/vdr.html#vendor-datasite), [DFIN Venue](https://dealcostindex.com/vdr.html#vendor-dfin-venue), [Digify](https://dealcostindex.com/vdr.html#vendor-digify), [Drooms](https://dealcostindex.com/vdr.html#vendor-drooms), [EthosData](https://dealcostindex.com/vdr.html#vendor-ethosdata), [Firmex](https://dealcostindex.com/vdr.html#vendor-firmex), [FirmRoom](https://dealcostindex.com/vdr.html#vendor-firmroom), [Fordata](https://dealcostindex.com/vdr.html#vendor-fordata), [Ideals](https://dealcostindex.com/vdr.html#vendor-ideals), [Imprima](https://dealcostindex.com/vdr.html#vendor-imprima), [Intralinks](https://dealcostindex.com/vdr.html#vendor-intralinks), [Papermark](https://dealcostindex.com/vdr.html#vendor-papermark), [SecureDocs (Onit)](https://dealcostindex.com/vdr.html#vendor-securedocs), [ShareVault](https://dealcostindex.com/vdr.html#vendor-sharevault), [Virtual Vaults](https://dealcostindex.com/vdr.html#vendor-virtual-vaults) | | [Single sign-on (SSO)](https://dealcostindex.com/vdr-features.html#feature-sso) | 18 | [Ansarada](https://dealcostindex.com/vdr.html#vendor-ansarada), [CapLinked](https://dealcostindex.com/vdr.html#vendor-caplinked), [Clinked](https://dealcostindex.com/vdr.html#vendor-clinked), [Datasite](https://dealcostindex.com/vdr.html#vendor-datasite), [DFIN Venue](https://dealcostindex.com/vdr.html#vendor-dfin-venue), [Digify](https://dealcostindex.com/vdr.html#vendor-digify), [DocSend](https://dealcostindex.com/vdr.html#vendor-docsend), [Drooms](https://dealcostindex.com/vdr.html#vendor-drooms), [EthosData](https://dealcostindex.com/vdr.html#vendor-ethosdata), [Firmex](https://dealcostindex.com/vdr.html#vendor-firmex), [Fordata](https://dealcostindex.com/vdr.html#vendor-fordata), [Ideals](https://dealcostindex.com/vdr.html#vendor-ideals), [Imprima](https://dealcostindex.com/vdr.html#vendor-imprima), [Intralinks](https://dealcostindex.com/vdr.html#vendor-intralinks), [Papermark](https://dealcostindex.com/vdr.html#vendor-papermark), [Peony](https://dealcostindex.com/vdr.html#vendor-peony), [SecureDocs (Onit)](https://dealcostindex.com/vdr.html#vendor-securedocs), [ShareVault](https://dealcostindex.com/vdr.html#vendor-sharevault) | | [Built-in redaction](https://dealcostindex.com/vdr-features.html#feature-redaction) | 18 | [Ansarada](https://dealcostindex.com/vdr.html#vendor-ansarada), [CapLinked](https://dealcostindex.com/vdr.html#vendor-caplinked), [Clinked](https://dealcostindex.com/vdr.html#vendor-clinked), [Datasite](https://dealcostindex.com/vdr.html#vendor-datasite), [DFIN Venue](https://dealcostindex.com/vdr.html#vendor-dfin-venue), [Drooms](https://dealcostindex.com/vdr.html#vendor-drooms), [EthosData](https://dealcostindex.com/vdr.html#vendor-ethosdata), [Firmex](https://dealcostindex.com/vdr.html#vendor-firmex), [FirmRoom](https://dealcostindex.com/vdr.html#vendor-firmroom), [Fordata](https://dealcostindex.com/vdr.html#vendor-fordata), [Ideals](https://dealcostindex.com/vdr.html#vendor-ideals), [Imprima](https://dealcostindex.com/vdr.html#vendor-imprima), [Intralinks](https://dealcostindex.com/vdr.html#vendor-intralinks), [Papermark](https://dealcostindex.com/vdr.html#vendor-papermark), [Peony](https://dealcostindex.com/vdr.html#vendor-peony), [ShareVault](https://dealcostindex.com/vdr.html#vendor-sharevault), [SmartRoom](https://dealcostindex.com/vdr.html#vendor-smartroom), [Virtual Vaults](https://dealcostindex.com/vdr.html#vendor-virtual-vaults) | | [Structured Q&A](https://dealcostindex.com/vdr-features.html#feature-qa-module) | 22 | [Ansarada](https://dealcostindex.com/vdr.html#vendor-ansarada), [Brainloop](https://dealcostindex.com/vdr.html#vendor-brainloop), [CapLinked](https://dealcostindex.com/vdr.html#vendor-caplinked), [Clinked](https://dealcostindex.com/vdr.html#vendor-clinked), [Datasite](https://dealcostindex.com/vdr.html#vendor-datasite), [Digify](https://dealcostindex.com/vdr.html#vendor-digify), [Dillien](https://dealcostindex.com/vdr.html#vendor-dillien), [DocSend](https://dealcostindex.com/vdr.html#vendor-docsend), [Drooms](https://dealcostindex.com/vdr.html#vendor-drooms), [EthosData](https://dealcostindex.com/vdr.html#vendor-ethosdata), [Firmex](https://dealcostindex.com/vdr.html#vendor-firmex), [FirmRoom](https://dealcostindex.com/vdr.html#vendor-firmroom), [Fordata](https://dealcostindex.com/vdr.html#vendor-fordata), [Ideals](https://dealcostindex.com/vdr.html#vendor-ideals), [Imprima](https://dealcostindex.com/vdr.html#vendor-imprima), [Intralinks](https://dealcostindex.com/vdr.html#vendor-intralinks), [Papermark](https://dealcostindex.com/vdr.html#vendor-papermark), [Peony](https://dealcostindex.com/vdr.html#vendor-peony), [SecureDocs (Onit)](https://dealcostindex.com/vdr.html#vendor-securedocs), [ShareVault](https://dealcostindex.com/vdr.html#vendor-sharevault), [SmartRoom](https://dealcostindex.com/vdr.html#vendor-smartroom), [Virtual Vaults](https://dealcostindex.com/vdr.html#vendor-virtual-vaults) | | [Page- or document-level viewer analytics](https://dealcostindex.com/vdr-features.html#feature-page-analytics) | 18 | [Ansarada](https://dealcostindex.com/vdr.html#vendor-ansarada), [DFIN Venue](https://dealcostindex.com/vdr.html#vendor-dfin-venue), [Digify](https://dealcostindex.com/vdr.html#vendor-digify), [DocSend](https://dealcostindex.com/vdr.html#vendor-docsend), [Drooms](https://dealcostindex.com/vdr.html#vendor-drooms), [EthosData](https://dealcostindex.com/vdr.html#vendor-ethosdata), [Firmex](https://dealcostindex.com/vdr.html#vendor-firmex), [FirmRoom](https://dealcostindex.com/vdr.html#vendor-firmroom), [Fordata](https://dealcostindex.com/vdr.html#vendor-fordata), [Ideals](https://dealcostindex.com/vdr.html#vendor-ideals), [Imprima](https://dealcostindex.com/vdr.html#vendor-imprima), [Mage](https://dealcostindex.com/vdr.html#vendor-mage), [Papermark](https://dealcostindex.com/vdr.html#vendor-papermark), [Peony](https://dealcostindex.com/vdr.html#vendor-peony), [SecureDocs (Onit)](https://dealcostindex.com/vdr.html#vendor-securedocs), [ShareVault](https://dealcostindex.com/vdr.html#vendor-sharevault), [SmartRoom](https://dealcostindex.com/vdr.html#vendor-smartroom), [Virtual Vaults](https://dealcostindex.com/vdr.html#vendor-virtual-vaults) | | [Audit trail or activity reports](https://dealcostindex.com/vdr-features.html#feature-audit-trail) | 25 | [Ansarada](https://dealcostindex.com/vdr.html#vendor-ansarada), [Brainloop](https://dealcostindex.com/vdr.html#vendor-brainloop), [CapLinked](https://dealcostindex.com/vdr.html#vendor-caplinked), [Clinked](https://dealcostindex.com/vdr.html#vendor-clinked), [Datasite](https://dealcostindex.com/vdr.html#vendor-datasite), [DFIN Venue](https://dealcostindex.com/vdr.html#vendor-dfin-venue), [Digify](https://dealcostindex.com/vdr.html#vendor-digify), [Diligent (Data Rooms / Boards)](https://dealcostindex.com/vdr.html#vendor-diligent), [Dillien](https://dealcostindex.com/vdr.html#vendor-dillien), [DocSend](https://dealcostindex.com/vdr.html#vendor-docsend), [Drooms](https://dealcostindex.com/vdr.html#vendor-drooms), [EthosData](https://dealcostindex.com/vdr.html#vendor-ethosdata), [Firmex](https://dealcostindex.com/vdr.html#vendor-firmex), [FirmRoom](https://dealcostindex.com/vdr.html#vendor-firmroom), [Fordata](https://dealcostindex.com/vdr.html#vendor-fordata), [Ideals](https://dealcostindex.com/vdr.html#vendor-ideals), [Imprima](https://dealcostindex.com/vdr.html#vendor-imprima), [Intralinks](https://dealcostindex.com/vdr.html#vendor-intralinks), [Mage](https://dealcostindex.com/vdr.html#vendor-mage), [Papermark](https://dealcostindex.com/vdr.html#vendor-papermark), [Peony](https://dealcostindex.com/vdr.html#vendor-peony), [SecureDocs (Onit)](https://dealcostindex.com/vdr.html#vendor-securedocs), [ShareVault](https://dealcostindex.com/vdr.html#vendor-sharevault), [SmartRoom](https://dealcostindex.com/vdr.html#vendor-smartroom), [Virtual Vaults](https://dealcostindex.com/vdr.html#vendor-virtual-vaults) | | [Drag-and-drop or folder upload](https://dealcostindex.com/vdr-features.html#feature-bulk-upload) | 21 | [Ansarada](https://dealcostindex.com/vdr.html#vendor-ansarada), [CapLinked](https://dealcostindex.com/vdr.html#vendor-caplinked), [Clinked](https://dealcostindex.com/vdr.html#vendor-clinked), [Datasite](https://dealcostindex.com/vdr.html#vendor-datasite), [DFIN Venue](https://dealcostindex.com/vdr.html#vendor-dfin-venue), [Digify](https://dealcostindex.com/vdr.html#vendor-digify), [DocSend](https://dealcostindex.com/vdr.html#vendor-docsend), [Drooms](https://dealcostindex.com/vdr.html#vendor-drooms), [EthosData](https://dealcostindex.com/vdr.html#vendor-ethosdata), [Firmex](https://dealcostindex.com/vdr.html#vendor-firmex), [FirmRoom](https://dealcostindex.com/vdr.html#vendor-firmroom), [Fordata](https://dealcostindex.com/vdr.html#vendor-fordata), [Ideals](https://dealcostindex.com/vdr.html#vendor-ideals), [Imprima](https://dealcostindex.com/vdr.html#vendor-imprima), [Intralinks](https://dealcostindex.com/vdr.html#vendor-intralinks), [Mage](https://dealcostindex.com/vdr.html#vendor-mage), [Papermark](https://dealcostindex.com/vdr.html#vendor-papermark), [Peony](https://dealcostindex.com/vdr.html#vendor-peony), [SecureDocs (Onit)](https://dealcostindex.com/vdr.html#vendor-securedocs), [ShareVault](https://dealcostindex.com/vdr.html#vendor-sharevault), [Virtual Vaults](https://dealcostindex.com/vdr.html#vendor-virtual-vaults) | | [Automatic index numbering](https://dealcostindex.com/vdr-features.html#feature-auto-index) | 14 | [Ansarada](https://dealcostindex.com/vdr.html#vendor-ansarada), [Brainloop](https://dealcostindex.com/vdr.html#vendor-brainloop), [CapLinked](https://dealcostindex.com/vdr.html#vendor-caplinked), [Digify](https://dealcostindex.com/vdr.html#vendor-digify), [Dillien](https://dealcostindex.com/vdr.html#vendor-dillien), [DocSend](https://dealcostindex.com/vdr.html#vendor-docsend), [Firmex](https://dealcostindex.com/vdr.html#vendor-firmex), [FirmRoom](https://dealcostindex.com/vdr.html#vendor-firmroom), [Fordata](https://dealcostindex.com/vdr.html#vendor-fordata), [Intralinks](https://dealcostindex.com/vdr.html#vendor-intralinks), [Mage](https://dealcostindex.com/vdr.html#vendor-mage), [Papermark](https://dealcostindex.com/vdr.html#vendor-papermark), [Peony](https://dealcostindex.com/vdr.html#vendor-peony), [ShareVault](https://dealcostindex.com/vdr.html#vendor-sharevault) | | [Full-text search (including OCR)](https://dealcostindex.com/vdr-features.html#feature-full-text-search) | 12 | [Ansarada](https://dealcostindex.com/vdr.html#vendor-ansarada), [CapLinked](https://dealcostindex.com/vdr.html#vendor-caplinked), [Clinked](https://dealcostindex.com/vdr.html#vendor-clinked), [Dillien](https://dealcostindex.com/vdr.html#vendor-dillien), [DocSend](https://dealcostindex.com/vdr.html#vendor-docsend), [Drooms](https://dealcostindex.com/vdr.html#vendor-drooms), [EthosData](https://dealcostindex.com/vdr.html#vendor-ethosdata), [Firmex](https://dealcostindex.com/vdr.html#vendor-firmex), [FirmRoom](https://dealcostindex.com/vdr.html#vendor-firmroom), [Fordata](https://dealcostindex.com/vdr.html#vendor-fordata), [Peony](https://dealcostindex.com/vdr.html#vendor-peony), [ShareVault](https://dealcostindex.com/vdr.html#vendor-sharevault) | | [AI features](https://dealcostindex.com/vdr-features.html#feature-ai-features) | 18 | [Ansarada](https://dealcostindex.com/vdr.html#vendor-ansarada), [CapLinked](https://dealcostindex.com/vdr.html#vendor-caplinked), [Datasite](https://dealcostindex.com/vdr.html#vendor-datasite), [DFIN Venue](https://dealcostindex.com/vdr.html#vendor-dfin-venue), [Diligent (Data Rooms / Boards)](https://dealcostindex.com/vdr.html#vendor-diligent), [Dillien](https://dealcostindex.com/vdr.html#vendor-dillien), [Drooms](https://dealcostindex.com/vdr.html#vendor-drooms), [EthosData](https://dealcostindex.com/vdr.html#vendor-ethosdata), [Fordata](https://dealcostindex.com/vdr.html#vendor-fordata), [Ideals](https://dealcostindex.com/vdr.html#vendor-ideals), [Imprima](https://dealcostindex.com/vdr.html#vendor-imprima), [Intralinks](https://dealcostindex.com/vdr.html#vendor-intralinks), [Mage](https://dealcostindex.com/vdr.html#vendor-mage), [Papermark](https://dealcostindex.com/vdr.html#vendor-papermark), [Peony](https://dealcostindex.com/vdr.html#vendor-peony), [ShareVault](https://dealcostindex.com/vdr.html#vendor-sharevault), [SmartRoom](https://dealcostindex.com/vdr.html#vendor-smartroom), [Virtual Vaults](https://dealcostindex.com/vdr.html#vendor-virtual-vaults) | | [E-signature](https://dealcostindex.com/vdr-features.html#feature-esignature) | 12 | [CapLinked](https://dealcostindex.com/vdr.html#vendor-caplinked), [Clinked](https://dealcostindex.com/vdr.html#vendor-clinked), [Datasite](https://dealcostindex.com/vdr.html#vendor-datasite), [Digify](https://dealcostindex.com/vdr.html#vendor-digify), [Diligent (Data Rooms / Boards)](https://dealcostindex.com/vdr.html#vendor-diligent), [DocSend](https://dealcostindex.com/vdr.html#vendor-docsend), [EthosData](https://dealcostindex.com/vdr.html#vendor-ethosdata), [Ideals](https://dealcostindex.com/vdr.html#vendor-ideals), [Peony](https://dealcostindex.com/vdr.html#vendor-peony), [SecureDocs (Onit)](https://dealcostindex.com/vdr.html#vendor-securedocs), [ShareVault](https://dealcostindex.com/vdr.html#vendor-sharevault), [SmartRoom](https://dealcostindex.com/vdr.html#vendor-smartroom) | | [Custom branding or custom domain](https://dealcostindex.com/vdr-features.html#feature-custom-branding) | 14 | [Ansarada](https://dealcostindex.com/vdr.html#vendor-ansarada), [CapLinked](https://dealcostindex.com/vdr.html#vendor-caplinked), [Clinked](https://dealcostindex.com/vdr.html#vendor-clinked), [Digify](https://dealcostindex.com/vdr.html#vendor-digify), [DocSend](https://dealcostindex.com/vdr.html#vendor-docsend), [Drooms](https://dealcostindex.com/vdr.html#vendor-drooms), [Firmex](https://dealcostindex.com/vdr.html#vendor-firmex), [FirmRoom](https://dealcostindex.com/vdr.html#vendor-firmroom), [Ideals](https://dealcostindex.com/vdr.html#vendor-ideals), [Imprima](https://dealcostindex.com/vdr.html#vendor-imprima), [Papermark](https://dealcostindex.com/vdr.html#vendor-papermark), [Peony](https://dealcostindex.com/vdr.html#vendor-peony), [ShareVault](https://dealcostindex.com/vdr.html#vendor-sharevault), [Virtual Vaults](https://dealcostindex.com/vdr.html#vendor-virtual-vaults) | | [Spreadsheets viewable in the browser](https://dealcostindex.com/vdr-features.html#feature-spreadsheet-view) | 13 | [CapLinked](https://dealcostindex.com/vdr.html#vendor-caplinked), [Digify](https://dealcostindex.com/vdr.html#vendor-digify), [Dillien](https://dealcostindex.com/vdr.html#vendor-dillien), [DocSend](https://dealcostindex.com/vdr.html#vendor-docsend), [Firmex](https://dealcostindex.com/vdr.html#vendor-firmex), [FirmRoom](https://dealcostindex.com/vdr.html#vendor-firmroom), [Ideals](https://dealcostindex.com/vdr.html#vendor-ideals), [Imprima](https://dealcostindex.com/vdr.html#vendor-imprima), [Papermark](https://dealcostindex.com/vdr.html#vendor-papermark), [Peony](https://dealcostindex.com/vdr.html#vendor-peony), [SecureDocs (Onit)](https://dealcostindex.com/vdr.html#vendor-securedocs), [ShareVault](https://dealcostindex.com/vdr.html#vendor-sharevault), [Virtual Vaults](https://dealcostindex.com/vdr.html#vendor-virtual-vaults) | | [Choice of data storage region](https://dealcostindex.com/vdr-features.html#feature-data-residency) | 12 | [Ansarada](https://dealcostindex.com/vdr.html#vendor-ansarada), [Clinked](https://dealcostindex.com/vdr.html#vendor-clinked), [Digify](https://dealcostindex.com/vdr.html#vendor-digify), [Diligent (Data Rooms / Boards)](https://dealcostindex.com/vdr.html#vendor-diligent), [EthosData](https://dealcostindex.com/vdr.html#vendor-ethosdata), [Firmex](https://dealcostindex.com/vdr.html#vendor-firmex), [Ideals](https://dealcostindex.com/vdr.html#vendor-ideals), [Papermark](https://dealcostindex.com/vdr.html#vendor-papermark), [Peony](https://dealcostindex.com/vdr.html#vendor-peony), [SecureDocs (Onit)](https://dealcostindex.com/vdr.html#vendor-securedocs), [ShareVault](https://dealcostindex.com/vdr.html#vendor-sharevault), [Virtual Vaults](https://dealcostindex.com/vdr.html#vendor-virtual-vaults) | | [Public API](https://dealcostindex.com/vdr-features.html#feature-public-api) | 15 | [Ansarada](https://dealcostindex.com/vdr.html#vendor-ansarada), [CapLinked](https://dealcostindex.com/vdr.html#vendor-caplinked), [Clinked](https://dealcostindex.com/vdr.html#vendor-clinked), [Datasite](https://dealcostindex.com/vdr.html#vendor-datasite), [Digify](https://dealcostindex.com/vdr.html#vendor-digify), [EthosData](https://dealcostindex.com/vdr.html#vendor-ethosdata), [Firmex](https://dealcostindex.com/vdr.html#vendor-firmex), [Ideals](https://dealcostindex.com/vdr.html#vendor-ideals), [Imprima](https://dealcostindex.com/vdr.html#vendor-imprima), [Intralinks](https://dealcostindex.com/vdr.html#vendor-intralinks), [Mage](https://dealcostindex.com/vdr.html#vendor-mage), [Papermark](https://dealcostindex.com/vdr.html#vendor-papermark), [ShareVault](https://dealcostindex.com/vdr.html#vendor-sharevault), [SmartRoom](https://dealcostindex.com/vdr.html#vendor-smartroom), [Virtual Vaults](https://dealcostindex.com/vdr.html#vendor-virtual-vaults) | Dynamic watermarks with the viewer's identity — what each vendor says - Ansarada: “Set role-based access controls at folder and document level, apply dynamic watermarking, and set document expiry dates.” [Vendor site 2026-09-21](https://www.ansarada.com/data-room) - Brainloop: “Personalised watermarks are generated automatically” [Vendor site 2026-09-21](https://brainloop.com/en/solutions/brainloop-dealroom) - CapLinked: “CapLinked enables you to add dynamic watermarks displaying user information such as email and IP address on viewed or” [Vendor site 2026-09-21](https://www.caplinked.com/features/) - Clinked: “Dynamic Watermarking” [Vendor site 2026-09-21](https://www.clinked.com/pricing) — VDR plan - Datasite: “Customize watermarks for each recipient, so you always know who has your documents.” [Vendor site 2026-09-21](https://www.datasite.com/en/products/apps/watermark) — Watermark app in the Datasite Marketplace (watermarks documents for multiple recipients before sending) - DFIN Venue: “Administrators control access, views, prints, saves, edits, and uploads and can automatically watermark files with user information.” [Vendor site 2026-09-21](https://www.dfinsolutions.com/products/venue/corporate-repository) — stated on the Venue Corporate Repository page - Digify: “Automatically watermark documents with recipients’ information.” [Vendor site 2026-09-21](https://digify.com/security.html) - Diligent (Data Rooms / Boards): “protect your content with user-based watermarking through the flexible administration features.” [Vendor site 2026-09-21](https://www.diligent.com/lp/board-management-software-security) — stated for Diligent Boards (the site has no data-room product page) - DocSend: “With dynamic watermarks, you can create adaptive watermarks to reflect the current visitor's information, which helps secure your content even further.” [Vendor site 2026-09-21](https://help.dropbox.com/share/dropbox-docsend-watermarks) — help article: 'applies to customers on DocSend Advanced and Advanced Data Rooms'; pricing lists 'Dynamic watermarking' under Advanced - EthosData: “Dynamic watermarking: Display identifying information on viewed or downloaded documents to discourage unauthorised sharing.” [Vendor site 2026-09-21](https://www.ethosdata.com) - Firmex: “You may add the following fields to the watermark: User Name Email Address Company Name Date” [Vendor site 2026-09-21](https://support.firmex.com/hc/en-us/articles/6157119968795-Settings-Project-Watermark-Configuration) - FirmRoom: “If a watermark is dynamic, choose if it shows the user name, email, date/time, or IP address” [Vendor site 2026-09-21](https://firmroom.com/blog/firmroom-admin-user-guide) - Fordata: “04.Dynamic watermarks” [Vendor site 2026-09-21](https://fordatagroup.com/virtual-data-room/) — pricing lists 'Customizable dynamic watermarks' among 'Key LITE features' (entry plan) - Ideals: “Protect documents with personally identifiable watermarks” [Vendor site 2026-09-21](https://www.idealsvdr.com/users-and-permissions-management/) - Intralinks: “printed will be stamped with a watermark containing the VDR user’s email address and the date and time the document was printed.” [Vendor site 2026-09-21](https://support.intralinks.com/hc/en-us/articles/9376247297435-Watermarking-PDF-and-Microsoft-Office-files-VDRPro) — help article (VDRPro): viewer identity is stated only for printed Word, Excel and PowerPoint documents; the homepage says 'Dynamic custom watermarking' - Mage: “Stamp each page with the viewer's email, IP, and time.” [Vendor site 2026-09-21](https://www.magelegal.com/dataroom) - Papermark: “Dynamic watermark” [Vendor site 2026-09-21](https://www.papermark.com/pricing) — Data Rooms plan (listed under 'Everything in Business, plus:') - Peony: “dynamic watermarks, signed NDAs, and granular permissions on Data Room” [Vendor site 2026-09-21](https://www.peony.ink) — Data Room - ShareVault: “Customizable Dynamic Watermarking – Watermarks pages with user’s identity, timestamp & IP address” [Vendor site 2026-09-21](https://sharevault.com/pricing/) — Listed in Express; '*IP address not included in ShareVault Express watermarking' View-only access (downloads can be switched off) — what each vendor says - Ansarada: “You can restrict downloads and printing and apply dynamic watermarks to deter leaks.” [Vendor site 2026-09-21](https://www.ansarada.com/data-room) - CapLinked: “View-only Access” [Vendor site 2026-09-21](https://www.caplinked.com/pricing) - Clinked: “allowing administrators to control who can view, download, edit, print, or share specific documents and folders.” [Vendor site 2026-09-21](https://www.clinked.com/frequently-asked-questions) - DFIN Venue: “This secure document sharing ensures you can prevent unauthorized downloading, printing, or viewing” [Vendor site 2026-09-21](https://www.dfinsolutions.com/products/venue) - Digify: “Control access by user, group, or domain. Assign precise rights for view, print, or download.” [Vendor site 2026-09-21](https://digify.com/features.html) - Dillien: “Control watermarking, download permissions, and export rights.” [Vendor site 2026-09-21](https://dillien.com/data-room/features) - DocSend: “Set expiration dates and turn on or off the ability to download.” [Vendor site 2026-09-21](https://www.docsend.com/features/sharing/) - Drooms: “Set user permissions right down to the document level to edit, view, print and save.” [Vendor site 2026-09-21](https://drooms.com/pricing/) - EthosData: “Protected document access: Control whether authorised users can view, download, print or edit sensitive information.” [Vendor site 2026-09-21](https://www.ethosdata.com) - Firmex: “Disable the save, print, copy, and share actions” [Vendor site 2026-09-21](https://www.firmex.com/virtual-data-room/security/) - FirmRoom: “For sensitive documents, use view-only permissions so no unauthorized changes can be made.” [Vendor site 2026-09-21](https://firmroom.com/security) - Fordata: “01.Read-only mode” [Vendor site 2026-09-21](https://fordatagroup.com/virtual-data-room/) - Ideals: “A user can view files protected by watermarks in a browser.” [Vendor site 2026-09-21](https://helpcenter.idealsvdr.com/en/articles/7733477-available-permissions) - Imprima: “Deal manager’s can restrict individual users/groups from viewing, printing or downloading documents or folders” [Vendor site 2026-09-21](https://www.imprima.com/imprima-smart-vdr) - Intralinks: “There are additional settings that control how documents are displayed and whether they can be downloaded.” [Vendor site 2026-09-21](https://support.intralinks.com/hc/en-us/articles/22597430583195-Requiring-documents-to-be-viewed-in-the-browser-only-VDRPro) - Papermark: “Allow viewing only or enable downloads based on your requirements.” [Vendor site 2026-09-21](https://www.papermark.com/security) - Peony: “Standard NDA gating, screenshot blocking, and download prevention on Business;” [Vendor site 2026-09-21](https://www.peony.ink) — Business - SecureDocs (Onit): “View Only/No Downloads Options” [Vendor site 2026-09-21](https://www.securedocs.com/help/training-webinar-security-feature-overview) - ShareVault: “Disable Print, Save & Copy – Prevent unauthorized sharing of content” [Vendor site 2026-09-21](https://sharevault.com/pricing/) - SmartRoom: “Restrict view, print, save, and modify rights for any user down to the document level.” [Vendor site 2026-09-21](https://smartroom.com/products/smartroom-virtual-data-room/) - Virtual Vaults: “Controlled sharing You decide which users can view or download documents in your data room.” [Vendor site 2026-09-21](https://www.virtualvaults.com/feature-list) Permissions per folder or file — what each vendor says - Ansarada: “Set role-based access controls at folder and document level, apply dynamic watermarking, and set document expiry dates.” [Vendor site 2026-09-21](https://www.ansarada.com/data-room) - Brainloop: “Granular permissions management” [Vendor site 2026-09-21](https://brainloop.com/en/solutions/brainloop-dealroom) - CapLinked: “Define access levels for every user. Files are private by default and access can be revoked at any time.” [Vendor site 2026-09-21](https://www.caplinked.com/security/) - Clinked: “allowing administrators to control who can view, download, edit, print, or share specific documents and folders.” [Vendor site 2026-09-21](https://www.clinked.com/frequently-asked-questions) — 'Role-Based Permissions' listed under Premium - Datasite: “Then compare project, folder, and file settings with the intuitive graphic user interface.” [Vendor site 2026-09-21](https://www.datasite.com/en/resources/faqs/how-do-i-set-up-permissions) - DFIN Venue: “Multi-Group Permissions” [Vendor site 2026-09-21](https://www.dfinsolutions.com/products/venue) - Digify: “Control access by user, group, or domain. Assign precise rights for view, print, or download.” [Vendor site 2026-09-21](https://digify.com/features.html) - Diligent (Data Rooms / Boards): “Role-based permissions, encryption, and audit trails keep you protected — even under scrutiny.” [Vendor site 2026-09-21](https://www.diligent.com/products/boards) - Dillien: “Restrict access to files and folders at individual or group level.” [Vendor site 2026-09-21](https://dillien.com/data-room/features) - DocSend: “You can grant viewing, downloading, or uploading privileges to visitors and groups, or set granular permissions down to the file level.” [Vendor site 2026-09-21](https://www.docsend.com/features/virtual-data-room/) — pricing: 'Folder and file level security' on Advanced; 'Group visitor permissions' on Advanced Data Rooms - Drooms: “Set user permissions right down to the document level to edit, view, print and save.” [Vendor site 2026-09-21](https://drooms.com/pricing/) - EthosData: “Create role-based permissions and user groups” [Vendor site 2026-09-21](https://www.ethosdata.com) - Firmex: “control your data room access at a granular level — from site, to project, down to the folder, and even document level” [Vendor site 2026-09-21](https://www.firmex.com/virtual-data-room/security/) - FirmRoom: “Effortlessly add users, set group-level permissions, and specify who has access to files and folders.” [Vendor site 2026-09-21](https://firmroom.com/virtual-data-room) - Fordata: “Customize document/user permissions and maintain control over information access” [Vendor site 2026-09-21](https://fordatagroup.com/virtual-data-room/) - Ideals: “Define roles and access at a user or group levels and revoke them at any time” [Vendor site 2026-09-21](https://www.idealsvdr.com/virtual-data-room-security/) — help (Available permissions): 'Permissions are assigned on the group level and cannot be changed for particular users within one group'; levels apply 'to folders and supported file types' - Imprima: “You can set Permissions as to who can view which data quickly, easily, and granularly.” [Vendor site 2026-09-21](https://www.imprima.com/virtual-data-room/security) - Intralinks: “Ensure the right users have access to the right documents with granular permission controls” [Vendor site 2026-09-21](https://www.intralinks.com/products/virtual-data-room) - Mage: “Invite investors, advisors, and counsel with personalized links scoped to the room, a folder, or a single document.” [Vendor site 2026-09-21](https://www.magelegal.com/dataroom) - Papermark: “Granular file level permissions” [Vendor site 2026-09-21](https://www.papermark.com/pricing) — Data Rooms plan - Peony: “Granular per-folder and per-file permissions — and the Upload level — are Data Room tier ($52/admin/mo) and up.” [Vendor site 2026-09-21](https://www.peony.ink/docs/getting-started/permissions-and-security-settings) — Data Room tier and up - SecureDocs (Onit): “Granular user permissions, watermarking, customizable NDAs, and an exportable activity log make it easy to manage sensitive information confidently.” [Vendor site 2026-09-21](https://www.onit.com/products/clm/securedocs/) - ShareVault: “Granular Access Control – Provides fine-grained user / group access permissions” [Vendor site 2026-09-21](https://sharevault.com/pricing/) - SmartRoom: “Restrict view, print, save, and modify rights for any user down to the document level.” [Vendor site 2026-09-21](https://smartroom.com/products/smartroom-virtual-data-room/) - Virtual Vaults: “Permissions to document level” [Vendor site 2026-09-21](https://www.virtualvaults.com/data-room-pricing) NDA or click-through terms before access — what each vendor says - Ansarada: “admins can add/upload their own terms to the room to which users must agree before being able to log in.” [Vendor site 2026-09-21](https://help.ansarada.com/en/articles/2604209-how-to-add-terms-of-access) - Brainloop: “Acceptance of terms of use is a precondition to be granted access” [Vendor site 2026-09-21](https://brainloop.com/en/solutions/brainloop-dealroom) - CapLinked: “Custom NDA / Disclaimers / Terms of Access” [Vendor site 2026-09-21](https://www.caplinked.com/pricing) - Clinked: “Gate sensitive documents behind one-click NDA acceptance, with legal enforceability, a detailed audit trail of the signing, and automated user blockage if terms aren’t accepted.” [Vendor site 2026-09-21](https://www.clinked.com/virtual-data-room) - Digify: “Require acceptance of your Terms of Access before viewing. Keep a verifiable audit of consent.” [Vendor site 2026-09-21](https://digify.com/features.html) - DocSend: “NDAs and gating agreements” [Vendor site 2026-09-21](https://www.docsend.com/pricing/) — Advanced and above - EthosData: “diligence checklist, custom terms of access, standard” [Vendor site 2026-09-21](https://www.ethosdata.com/dataroom-pricing/) — Core (included in all plans) - Firmex: “only opens when a user has agreed to the project's NDA and entered the project” [Vendor site 2026-09-21](https://support.firmex.com/hc/en-us/articles/360001535873-Product-Updates) - FirmRoom: “Collect and track NDAs before granting access — fast, simple, integrated.” [Vendor site 2026-09-21](https://firmroom.com/pricing) - Fordata: “Strong passwords, required periodic password changes, auto logout, required NDA acceptance” [Vendor site 2026-09-21](https://fordatagroup.com/pricing/) — listed under 'Every plan' - Ideals: “Set tailored NDAs for different groups to ensure legal alignment before access” [Vendor site 2026-09-21](https://www.idealsvdr.com/virtual-data-room-security/) — pricing lists 'Custom Terms of Access / NDA' in the Core plan - Mage: “Click-through agreement before any document opens.” [Vendor site 2026-09-21](https://www.magelegal.com/dataroom) - Papermark: “NDA and Agreements Require NDA signing before access” [Vendor site 2026-09-21](https://www.papermark.com/data-room) — 'NDA agreements' listed under Data Rooms plan - Peony: “Standard NDA gating, screenshot blocking, and download prevention on Business;” [Vendor site 2026-09-21](https://www.peony.ink) — Business - SecureDocs (Onit): “You must agree to the terms set forth by the site administrator. Check the box to agree to the terms of service” [Vendor site 2026-09-21](https://www.onit.com/products/clm/securedocs/) - ShareVault: “ShareVault’s clickwrap-compliant confidentiality notice generates a legally-enforceable audit trail for compliance” [Vendor site 2026-09-21](https://sharevault.com/features/) — 'Offline Viewing & Clickwrap Compliance' listed under Enterprise - SmartRoom: “Advanced Access Agreements A solution to complex compliance challenges Enables the application of custom confidentiality agreements without creating separate rooms.” [Vendor site 2026-09-21](https://smartroom.com/2024-product-updates/) Access that expires or can be revoked — what each vendor says - Ansarada: “When you remove someone from the room, their access expires instantly – including any files saved outside the platform.” [Vendor site 2026-09-21](https://www.ansarada.com/data-room/transactions-security) - Brainloop: “Time limit for access” [Vendor site 2026-09-21](https://brainloop.com/en/solutions/brainloop-dealroom) - CapLinked: “Access Expiration by Time” [Vendor site 2026-09-21](https://www.caplinked.com/pricing) - Clinked: “Link Expiration” [Vendor site 2026-09-21](https://www.clinked.com/pricing) - Datasite: “Set revoke access to downloaded documents by role. That includes all Microsoft Office and PDF files.” [Vendor site 2026-09-21](https://www.datasite.com/en/resources/faqs) - Digify: “Revoke or set access to expire anytime, even offline, once authorized.” [Vendor site 2026-09-21](https://digify.com/features.html) - Dillien: “This enables greater flexibility by allowing read access to be granted or revoked at any depth within the folder structure.” [Vendor site 2026-09-21](https://dillien.com/articles/product-update-17-12-25) - DocSend: “Set expiration dates and turn on or off the ability to download.” [Vendor site 2026-09-21](https://www.docsend.com/features/sharing/) - EthosData: “Set view, download, and print rights per folder or per file — and revoke access instantly at any time.” [Vendor site 2026-09-21](https://www.ethosdata.com/due-diligence-data-room/) - Firmex: “Revoke documents remotely Remove access to a file remotely in an instant.” [Vendor site 2026-09-21](https://www.firmex.com/virtual-data-room/security/) - FirmRoom: “Security features built directly into the platform—document expiration, fully customizable access, password identification, timed logout” [Vendor site 2026-09-21](https://firmroom.com/help-center-items/how-secure-is-firmroom) - Fordata: “Change file/folder permissions flexibly or block access to VDR” [Vendor site 2026-09-21](https://fordatagroup.com/virtual-data-room/) - Ideals: “Define date and time when user access begins and ends automatically” [Vendor site 2026-09-21](https://www.idealsvdr.com/virtual-data-room-security/) - Intralinks: “Access and retract documents in a single click with advanced information rights management (IRM) — even after the document is downloaded” [Vendor site 2026-09-21](https://www.intralinks.com/products/virtual-data-room) - Papermark: “Set expiry dates, password protection, and email verification” [Vendor site 2026-09-21](https://www.papermark.com/data-room) - Peony: “Set links to expire after a date or number of views — access ends automatically.” [Vendor site 2026-09-21](https://www.peony.ink/features) - ShareVault: “Configurable Expiration – Set relative or absolute file expiration dates” [Vendor site 2026-09-21](https://sharevault.com/pricing/) — 'Q & A, Scheduled Actions & Expirations' listed under Pro - SmartRoom: “Revoke access to documents even after they have been downloaded by end users.” [Vendor site 2026-09-21](https://smartroom.com/products/smartroom-virtual-data-room/) Screenshot protection — what each vendor says - Digify: “Screenshot protection” [Vendor site 2026-09-21](https://digify.com/features.html) - EthosData: “Download, print, and screenshot restrictions per user” [Vendor site 2026-09-21](https://www.ethosdata.com/due-diligence-data-room/) - Fordata: “06.Blocking Prt Sc key combination” [Vendor site 2026-09-21](https://fordatagroup.com/virtual-data-room/) - Ideals: “Fence View conceals documents and blocks screenshots, keeping your Ideals VDR secure” [Vendor site 2026-09-21](https://www.idealsvdr.com/) — help: Fence view 'overlays moving stripes to limit how much is visible at once'; screen captures disabled for IRM-protected Excel downloads - Papermark: “Screenshot Protection Blur content on screen capture attempts” [Vendor site 2026-09-21](https://www.papermark.com/data-room) — Business plan - Peony: “Advanced reduces the capturable area rather than guaranteeing a fully blank capture.” [Vendor site 2026-09-21](https://www.peony.ink/docs/features/security/screenshot-protection) — screenshot blocking on Business (homepage); Screenshield Data Room tier and up - ShareVault: “Screen Capture Blocking – Prevents screenshots, screen recording & screen sharing” [Vendor site 2026-09-21](https://sharevault.com/pricing/) Two-factor authentication — what each vendor says - Ansarada: “Ansarada supports SSO and provides MFA options, including authenticator based MFA.” [Vendor site 2026-09-21](https://www.ansarada.com/data-room) - Brainloop: “Two-factor authentication” [Vendor site 2026-09-21](https://brainloop.com/en/solutions/brainloop-dealroom) - CapLinked: “Enforceable 2-Factor Authentication” [Vendor site 2026-09-21](https://www.caplinked.com/pricing) - Clinked: “Enforcing 2FA” [Vendor site 2026-09-21](https://www.clinked.com/pricing) — Premium - Datasite: “Option for single sign-on (SSO), multi-factor authentication (MFA), and information rights management (IRM)” [Vendor site 2026-09-21](https://www.datasite.com) - DFIN Venue: “MFA & SSO Integration” [Vendor site 2026-09-21](https://www.dfinsolutions.com/products/venue) - Digify: “Digify protects your data with AES-256 encryption, two-factor authentication, and ISO 27001 certification.” [Vendor site 2026-09-21](https://digify.com/due-diligence.html) - Drooms: “Add an additional level of security to access your data room using a security code sent via SMS.” [Vendor site 2026-09-21](https://drooms.com/pricing/) - EthosData: “Two-factor authentication: Add an additional identity-verification step before participants can access the data room.” [Vendor site 2026-09-21](https://www.ethosdata.com) - Firmex: “requiring users and administrators to login with two factors, such as a password plus a unique one-time pin (OTP).” [Vendor site 2026-09-21](https://www.firmex.com/virtual-data-room/security/) - FirmRoom: “Two-factor authentication” [Vendor site 2026-09-21](https://firmroom.com/pricing) - Fordata: “Two-factor authentication (2FA) using SMS, email, or an authenticator app” [Vendor site 2026-09-21](https://fordatagroup.com/security/) - Ideals: “Use a one-time code sent to a phone or generated by an authenticator app” [Vendor site 2026-09-21](https://www.idealsvdr.com/virtual-data-room-security/) - Imprima: “Imprima's 2-factor authentication – the most up to date and secure solution, driven by an Authenticator app.” [Vendor site 2026-09-21](https://www.imprima.com/virtual-data-room/security) - Intralinks: “Risk-based, data-driven multifactor authentication (MFA) engine with channel-driven single sign-on (SSO)” [Vendor site 2026-09-21](https://www.intralinks.com/why-intralinks/security-trust) - Papermark: “2FA & SSO” [Vendor site 2026-09-21](https://www.papermark.com/data-room) - SecureDocs (Onit): “Permission-based user roles, customizable NDAs, two-factor authentication, encryption, and AWS data centers are some of the measures we take” [Vendor site 2026-09-21](https://www.onit.com/products/clm/securedocs/) - ShareVault: “Two Factor Authentication – For streamlined bank-grade user authentication” [Vendor site 2026-09-21](https://sharevault.com/pricing/) - Virtual Vaults: “Prevent an account takeover , the no. 1 security problem, with multi-factor authentication as our standard.” [Vendor site 2026-09-21](https://www.virtualvaults.com) Single sign-on (SSO) — what each vendor says - Ansarada: “Ansarada supports SSO and provides MFA options, including authenticator based MFA.” [Vendor site 2026-09-21](https://www.ansarada.com/data-room) - CapLinked: “Enterprise-Grade Security with advanced IP whitelisting, real-time virus scanning, and secure SAML-based SSO.” [Vendor site 2026-09-21](https://www.caplinked.com/pricing) — Listed under 'Why Choose Enterprise?' - Clinked: “Active Directory & Single-Sign-On” [Vendor site 2026-09-21](https://www.clinked.com/pricing) — Enterprise; 'SSO & SLA Options' on VDR plan - Datasite: “Option for single sign-on (SSO), multi-factor authentication (MFA), and information rights management (IRM)” [Vendor site 2026-09-21](https://www.datasite.com) - DFIN Venue: “MFA & SSO Integration” [Vendor site 2026-09-21](https://www.dfinsolutions.com/products/venue) - Digify: “Connect Okta, Azure AD, OneLogin, and more. Enforce corporate policies with centralized auth.” [Vendor site 2026-09-21](https://digify.com/features.html) - DocSend: “SSO: Okta, OneLogin, Azure” [Vendor site 2026-09-21](https://www.docsend.com/pricing/) — marked as an additional-cost add-on on the pricing comparison - Drooms: “SSO (Single Sign-On)” [Vendor site 2026-09-21](https://drooms.com/pricing/) - EthosData: “Single sign-on and API integration” [Vendor site 2026-09-21](https://www.ethosdata.com/dataroom-pricing/) — Enterprise ('add-on ... available on this tier once your requirements are confirmed') - Firmex: “Enable SSO to integrate a data room login with an existing identity provider for maximized user security.” [Vendor site 2026-09-21](https://www.firmex.com/virtual-data-room/security/) — pricing page lists 'integrated single sign-on' under 'Why choose a subscription?' - Fordata: “Single Sign-On (SSO) via Microsoft Entra ID — available as part of a premium package” [Vendor site 2026-09-21](https://fordatagroup.com/security/) — premium package - Ideals: “Single-sign-on integration” [Vendor site 2026-09-21](https://www.idealsvdr.com/virtual-data-room-pricing/) — Enterprise ('Best of Premier, plus') - Imprima: “API, SharePoint link, SSO” [Vendor site 2026-09-21](https://www.imprima.com) - Intralinks: “Risk-based, data-driven multifactor authentication (MFA) engine with channel-driven single sign-on (SSO)” [Vendor site 2026-09-21](https://www.intralinks.com/why-intralinks/security-trust) - Papermark: “Every room ships with SSO, granular permissions, dynamic watermarking, NDA gating, audit logs, IP allow-listing, end-to-end encryption and full data lifecycle controls” [Vendor site 2026-09-21](https://www.papermark.com) - Peony: “OAuth SSO (Google & Microsoft) Sign in with Google Workspace or Microsoft 365. For SAML/Okta/Azure AD SSO, see Enterprise.” [Vendor site 2026-09-21](https://www.peony.ink/pricing) — OAuth SSO on Deal Team; SAML/Okta/Azure AD on Enterprise - SecureDocs (Onit): “Single Sign-On (SSO) using the SAML 2.0 standard enables easy password management and eliminates the need to remember multiple logins.” [Vendor site 2026-09-21](https://www.onit.com/products/clm/securedocs/) - ShareVault: “SSO, SIEM integration & available API” [Vendor site 2026-09-21](https://sharevault.com/pricing/) — Enterprise Built-in redaction — what each vendor says - Ansarada: “Control your deal down to the letter with smart redaction.” [Vendor site 2026-09-21](https://www.ansarada.com) - CapLinked: “Advanced Tools like PDF editing, redaction, and robust permission controls.” [Vendor site 2026-09-21](https://www.caplinked.com/pricing) — Listed under 'Why Choose Enterprise?' - Clinked: “Redaction” [Vendor site 2026-09-21](https://www.clinked.com/pricing) — VDR plan - Datasite: “Obscure sensitive information quickly and securely across your whole project.” [Vendor site 2026-09-21](https://www.datasite.com/en/products/diligence) - DFIN Venue: “Increase productivity by erasing sensitive data using data room tools so there's no risk of confidential details being leaked by accident.” [Vendor site 2026-09-21](https://www.dfinsolutions.com/products/venue) - Drooms: “Our built-in redaction feature allows you to protect sensitive information without the need to run third-party software.” [Vendor site 2026-09-21](https://drooms.com/pricing/) - EthosData: “AI-powered redaction” [Vendor site 2026-09-21](https://www.ethosdata.com/dataroom-pricing/) — Core (included in all plans) - Firmex: “by redacting personally identifiable information on documents directly in the data room.” [Vendor site 2026-09-21](https://www.firmex.com/virtual-data-room/) - FirmRoom: “Basic redaction” [Vendor site 2026-09-21](https://firmroom.com/pricing) - Fordata: “Use our powerful AI Redaction tool to increase accuracy up to 90% compared to manual work.” [Vendor site 2026-09-21](https://fordatagroup.com/virtual-data-room/) - Ideals: “AI-powered redaction” [Vendor site 2026-09-21](https://www.idealsvdr.com/virtual-data-room-pricing/) — Core plan - Imprima: “AI-powered, multi-lingual redaction of sensitive information, including Personally Identifiable Information (PII):” [Vendor site 2026-09-21](https://www.imprima.com/virtual-data-room/security) - Intralinks: “Reduce risk with AI-powered PII and document redaction” [Vendor site 2026-09-21](https://www.intralinks.com/products/virtual-data-room) - Papermark: “Redaction Black out text and images before sharing” [Vendor site 2026-09-21](https://www.papermark.com/data-room) - Peony: “dynamic watermarks, signed NDAs, and granular permissions on Data Room; advanced redaction on Deal Team.” [Vendor site 2026-09-21](https://www.peony.ink) — Deal Team - ShareVault: “Redaction – Permanently scrub sensitive content using targeted manual selection or automated term search.” [Vendor site 2026-09-21](https://sharevault.com/pricing/) - SmartRoom: “Automatically apply redactions to keywords and various data patterns within documents.” [Vendor site 2026-09-21](https://smartroom.com/products/smartroom-virtual-data-room/) - Virtual Vaults: “Yes, redaction is available in our deal preparation platform,” [Vendor site 2026-09-21](https://www.virtualvaults.com/data-room-pricing) — Workspaces (deal preparation platform), per the pricing FAQ Structured Q&A — what each vendor says - Ansarada: “Streamlined Q&A” [Vendor site 2026-09-21](https://www.ansarada.com/pricing) - Brainloop: “Integrated Q&A module for fast, structured responses to a wide range of questions” [Vendor site 2026-09-21](https://brainloop.com/en/solutions/brainloop-dealroom) - CapLinked: “CapLinked's EZ Q&A tool streamlines communication by allowing users to ask and answer questions directly within the platform” [Vendor site 2026-09-21](https://www.caplinked.com/features/) - Clinked: “Powerful Q&A” [Vendor site 2026-09-21](https://www.clinked.com/pricing) — VDR plan - Datasite: “Integrated Q&A that scales to hundreds of buyer questions without breaking.” [Vendor site 2026-09-21](https://www.datasite.com) - Digify: “Secure collaboration with built‑in Q&A and Office editing, presented with your brand at every touchpoint.” [Vendor site 2026-09-21](https://digify.com/features.html) - Dillien: “Request additional information and ask questions linked to specific documents.” [Vendor site 2026-09-21](https://dillien.com/data-room/features) - DocSend: “Centralized Q&A management” [Vendor site 2026-09-21](https://www.docsend.com/features/m-and-a/) - Drooms: “Set up complex Q&A processes with various approval levels in a matter of minutes.” [Vendor site 2026-09-21](https://drooms.com/pricing/) - EthosData: “Q&A Management” [Vendor site 2026-09-21](https://www.ethosdata.com) - Firmex: “Streamline questions and answers with a purpose-built tool that lets you manage, route, and address multiple questions quickly.” [Vendor site 2026-09-21](https://www.firmex.com/virtual-data-room/) - FirmRoom: “Manage Q&A, permissions, audit logs, and documents in one secure workspace.” [Vendor site 2026-09-21](https://firmroom.com/pricing) - Fordata: “Thanks to built-in Q&A module easily manage a large number of questions from potential partners, investors” [Vendor site 2026-09-21](https://fordatagroup.com/virtual-data-room/) — pricing: 'Q&A module for investors communication' in the plan above LITE ('Best of LITE plus') - Ideals: “Standard Q&A management” [Vendor site 2026-09-21](https://www.idealsvdr.com/virtual-data-room-pricing/) — Core plan - Imprima: “Our market-leading Q&A tool enables fast and efficient communication between the seller and buyer.” [Vendor site 2026-09-21](https://www.imprima.com) - Intralinks: “Leverage our powerful Q&A to bulk import questions while easily controlling priority and access levels” [Vendor site 2026-09-21](https://www.intralinks.com/products/virtual-data-room) - Papermark: “Q&A Module with Permissions Enable Q&A functionality with custom permissions” [Vendor site 2026-09-21](https://www.papermark.com/data-room) - Peony: “Built-in e-signatures and structured Q&A workflows” [Vendor site 2026-09-21](https://www.peony.ink) - SecureDocs (Onit): “Audit trail reporting, activity alerts, dashboards, and Q&A provide the visibility you need to gauge buyer or investor interest.” [Vendor site 2026-09-21](https://www.onit.com/products/clm/securedocs/) - ShareVault: “Q & A Module – Users can ask easily questions and get answers from your team” [Vendor site 2026-09-21](https://sharevault.com/pricing/) — Pro - SmartRoom: “Accelerate due diligence by centralizing your entire Q&A workflow within SmartRoom.” [Vendor site 2026-09-21](https://smartroom.com/products/smartroom-virtual-data-room/) - Virtual Vaults: “The complex Q&A-process made straightforward with the user-friendly question and answer module.” [Vendor site 2026-09-21](https://www.virtualvaults.com/data-room) — Plans list 'Q&A basic', 'Q&A standard', 'Q&A advanced' Page- or document-level viewer analytics — what each vendor says - Ansarada: “Track every document view, download and user action in real time.” [Vendor site 2026-09-21](https://www.ansarada.com/data-room) - DFIN Venue: “Monitor user activity, document views and engagement metrics to drive deals faster and with greater responsivity and visibility.” [Vendor site 2026-09-21](https://www.dfinsolutions.com/products/venue) - Digify: “Send a single file with copy protection and detailed page-by-page tracking.” [Vendor site 2026-09-21](https://digify.com) - DocSend: “Page-by-page analytics” [Vendor site 2026-09-21](https://www.docsend.com) - Drooms: “Choose from more than twelve reports to track every user action, visualise time spent on your documents and export the report to Excel.” [Vendor site 2026-09-21](https://drooms.com/pricing/) - EthosData: “Identify engagement with key documents” [Vendor site 2026-09-21](https://www.ethosdata.com) - Firmex: “Gain insight by monitoring when each user logs on to the data room, which files they access, and how much time they spend with documents.” [Vendor site 2026-09-21](https://www.firmex.com/virtual-data-room/security/) - FirmRoom: “User- and document-level analytics” [Vendor site 2026-09-21](https://firmroom.com/pricing) - Fordata: “Track and analyze activity (see who viewed which files and for how long)” [Vendor site 2026-09-21](https://fordatagroup.com/virtual-data-room/) - Ideals: “Monitor time spent in each document for deeper engagement insights” [Vendor site 2026-09-21](https://www.idealsvdr.com/reports-and-analytics/) - Imprima: “monitor in real time which documents have been accessed” [Vendor site 2026-09-21](https://www.imprima.com/imprima-smart-vdr) - Mage: “Engagement, for your eyes only: who opened the room, which documents they read, and how far they got.” [Vendor site 2026-09-21](https://www.magelegal.com/dataroom) - Papermark: “Time spent on each page” [Vendor site 2026-09-21](https://www.papermark.com/pricing) - Peony: “Page-by-page analytics See exactly which page each visitor viewed, how long they spent, and where they dropped off.” [Vendor site 2026-09-21](https://www.peony.ink/pricing) - SecureDocs (Onit): “Your SecureDocs customizable dashboard lets you filter activity by user, role, or group, document uploads/downloads, and document views.” [Vendor site 2026-09-21](https://www.onit.com/products/clm/securedocs/) - ShareVault: “Page Monitoring – Accurately track user viewing activity down to the page level” [Vendor site 2026-09-21](https://sharevault.com/pricing/) - SmartRoom: “Enhanced view tracking and updated reporting metrics to give you deeper insights into document activity.” [Vendor site 2026-09-21](https://smartroom.com/2024-product-updates/) - Virtual Vaults: “Buyer engagement In your data room assess the behaviour of buyers on document activity and logins.” [Vendor site 2026-09-21](https://www.virtualvaults.com/feature-list) Audit trail or activity reports — what each vendor says - Ansarada: “Capture full audit trails of all activity, including detailed reporting on access setup, user behaviour, and document interactions.” [Vendor site 2026-09-21](https://www.ansarada.com/data-room/transactions-security) - Brainloop: “The virtual dataroom solution with a leading security architecture and a audit trail of all activities.” [Vendor site 2026-09-21](https://brainloop.com/en/solutions/brainloop-dealroom) - CapLinked: “Activity Tracker / Audit Trail” [Vendor site 2026-09-21](https://www.caplinked.com/pricing) - Clinked: “Audit Trail” [Vendor site 2026-09-21](https://www.clinked.com/pricing) — Standard - Datasite: “A complete audit trail that becomes your defensible source of truth long after close.” [Vendor site 2026-09-21](https://www.datasite.com) - DFIN Venue: “built-in audit trails for full deal transparency” [Vendor site 2026-09-21](https://www.dfinsolutions.com/products/venue) - Digify: “Securely share files or folders with access control, Q&A, and audit logs.” [Vendor site 2026-09-21](https://digify.com) - Diligent (Data Rooms / Boards): “Role-based permissions, encryption, and audit trails keep you protected — even under scrutiny.” [Vendor site 2026-09-21](https://www.diligent.com/products/boards) - Dillien: “Track events and user activities throughout the process.” [Vendor site 2026-09-21](https://dillien.com/data-room/features) - DocSend: “Data room audit log” [Vendor site 2026-09-21](https://www.docsend.com/pricing/) — Advanced Data Rooms - Drooms: “Give every stakeholder the right level of access, backed by enterprise‑grade permissions and full audit trails across your data room.” [Vendor site 2026-09-21](https://drooms.com/drooms-hub/) - EthosData: “Review detailed audit trails” [Vendor site 2026-09-21](https://www.ethosdata.com) - Firmex: “All communication with users and all data room activity are recorded in a full audit trail.” [Vendor site 2026-09-21](https://www.firmex.com/virtual-data-room/) - FirmRoom: “Full audit trail” [Vendor site 2026-09-21](https://firmroom.com/pricing) - Fordata: “Track file history for audit purposes (uploads, changes, access permissions)” [Vendor site 2026-09-21](https://fordatagroup.com/virtual-data-room/) - Ideals: “Complete audit trail meets compliance standards with full transparency.” [Vendor site 2026-09-21](https://www.idealsvdr.com/virtual-data-room-security/) - Imprima: “Live dashboards: Use pre-configured or custom reports to track activity.” [Vendor site 2026-09-21](https://www.imprima.com/virtual-data-room) - Intralinks: “Full audit trails with real-time status” [Vendor site 2026-09-21](https://www.intralinks.com/why-intralinks/security-trust) - Mage: “a signed PDF in the audit trail” [Vendor site 2026-09-21](https://www.magelegal.com/dataroom) - Papermark: “Audit Log for Viewers Track all viewer activities” [Vendor site 2026-09-21](https://www.papermark.com/data-room) - Peony: “NDA gating, granular permissions, watermarks, screenshot blocking, and detailed audit logs on Data Room” [Vendor site 2026-09-21](https://www.peony.ink) — Data Room - SecureDocs (Onit): “Track activity in your secure data room with audit trail reporting.” [Vendor site 2026-09-21](https://www.onit.com/products/clm/securedocs/) - ShareVault: “Comprehensive Activity Logging – Record all user activity for 100% auditability” [Vendor site 2026-09-21](https://sharevault.com/pricing/) - SmartRoom: “Customize, schedule, and drill down reports to monitor & analyze all data room activity.” [Vendor site 2026-09-21](https://smartroom.com/products/smartroom-virtual-data-room/) - Virtual Vaults: “A full audit trail of your disclosed data and all relevant reports” [Vendor site 2026-09-21](https://www.virtualvaults.com) Drag-and-drop or folder upload — what each vendor says - Ansarada: “use Smart Upload to bulk load files, and our AI will automatically sort and structure them into the right categories.” [Vendor site 2026-09-21](https://www.ansarada.com/pricing) - CapLinked: “Upload files in bulk, organize documents into customizable folders, and streamline workflows with our user-friendly interface” [Vendor site 2026-09-21](https://www.caplinked.com/features/) - Clinked: “Bulk Upload” [Vendor site 2026-09-21](https://www.clinked.com/pricing) - Datasite: “upload documents with drag‑and‑drop or the Inbox feature” [Vendor site 2026-09-21](https://www.datasite.com/en/products/prepare) — stated for Datasite Prepare (pre-launch project that converts to Diligence) - DFIN Venue: “Drag and drop convenience bulk uploads folders and files and keeps everything organized.” [Vendor site 2026-09-21](https://www.dfinsolutions.com/products/venue/corporate-repository) — stated on the Venue Corporate Repository page - Digify: “Option 2: Drag & drop (recommended) You can use this method to upload multiple folders and files.” [Vendor site 2026-09-21](https://help.digify.com/en/articles/662886-uploading-files-or-folders-to-a-data-room) - DocSend: “Get started quickly with templates, auto-indexing, and drag-and-drop features.” [Vendor site 2026-09-21](https://www.docsend.com/features/virtual-data-room/) - Drooms: “Drag and drop files or send via email.” [Vendor site 2026-09-21](https://drooms.com) - EthosData: “Bulk upload preserving your full folder structure” [Vendor site 2026-09-21](https://www.ethosdata.com/due-diligence-data-room/) - Firmex: “Simply drag and drop up to 50 GB files or add them via Email In. Stay organized with automatic indexing.” [Vendor site 2026-09-21](https://www.firmex.com/virtual-data-room/) - FirmRoom: “Drag-and-drop uploads” [Vendor site 2026-09-21](https://firmroom.com/pricing) - Fordata: “Simply drag&drop files/folders or let our team handle the uploading process and data room setup for you” [Vendor site 2026-09-21](https://fordatagroup.com/virtual-data-room/) - Ideals: “Bulk upload and transfer documents in a matter of seconds” [Vendor site 2026-09-21](https://www.idealsvdr.com/document-management/) - Imprima: “simply Drag & Drop files and folders from your desktop into the VDR.” [Vendor site 2026-09-21](https://www.imprima.com/virtual-data-room) - Intralinks: “To quickly add folders and the documents and subfolders within them to your VDR, drag the folders directly from your computer into the documents list.” [Vendor site 2026-09-21](https://support.intralinks.com/hc/en-us/articles/9354168101531-Dragging-folders-and-their-contents-into-a-VDR-VDRPro) - Mage: “drag in files and folders, drop a zip, sync your cloud drive, or let your AI agent push them.” [Vendor site 2026-09-21](https://www.magelegal.com/dataroom) - Papermark: “Drag and Drop Editor Easy document upload with drag and drop” [Vendor site 2026-09-21](https://www.papermark.com/data-room) - Peony: “Organize with folders and subfolders. Drag-and-drop bulk upload.” [Vendor site 2026-09-21](https://www.peony.ink/pricing) - SecureDocs (Onit): “Documents and folders can be uploaded by drag and drop.” [Vendor site 2026-09-21](https://www.onit.com/products/clm/securedocs/) - ShareVault: “- Drag & Drop Bulk Uploading” [Vendor site 2026-09-21](https://sharevault.com/features/) - Virtual Vaults: “Mass upload” [Vendor site 2026-09-21](https://www.virtualvaults.com/data-room-pricing) Automatic index numbering — what each vendor says - Ansarada: “Auto numbering lets Room Administrators control the format of folders and subfolders in the Document index.” [Vendor site 2026-09-21](https://help.ansarada.com/en/articles/2604296-how-to-update-the-default-number-settings) - Brainloop: “Automatic indexing of dataroom content with easy adaptation of document structure” [Vendor site 2026-09-21](https://brainloop.com/en/solutions/brainloop-dealroom) - CapLinked: “Automatic File Indexing” [Vendor site 2026-09-21](https://www.caplinked.com/pricing) - Digify: “File Index is a data room feature that automatically assigns an index number to data room files.” [Vendor site 2026-09-21](https://help.digify.com/en/articles/6227500-how-to-exclude-the-file-index-from-the-names-of-your-downloaded-data-room-files) - Dillien: “New uploads are automatically indexed according to the existing folder structure.” [Vendor site 2026-09-21](https://dillien.com/data-room/features) - DocSend: “Upon enabling, DocSend will automatically index all of your files and folders in a numerical structure.” [Vendor site 2026-09-21](https://help.dropbox.com/plans/dropbox-docsend-advanced-data-rooms-plan) — Advanced Data Rooms plan - Firmex: “Starting this month, new projects will have a default numbering schema for folders of 1.1.1.1.” [Vendor site 2026-09-21](https://support.firmex.com/hc/en-us/articles/360001535873-Product-Updates) - FirmRoom: “Auto indexing” [Vendor site 2026-09-21](https://firmroom.com/pricing) - Fordata: “Accelerate documents analysis thanks to autonumbering of index, filters, tags, private notes, discussions” [Vendor site 2026-09-21](https://fordatagroup.com/virtual-data-room/) - Intralinks: “Indexing assigns numbers to folders and their contents” [Vendor site 2026-09-21](https://support.intralinks.com/hc/en-us/articles/9379701876891-Folder-and-document-indexing-VDRPro) — help: available 'If indexing is allowed on your VDR' - Mage: “numbered automatically, exported to XLSX” [Vendor site 2026-09-21](https://www.magelegal.com/dataroom) - Papermark: “every document and folder in your data room is automatically assigned a hierarchical index number based on its position.” [Vendor site 2026-09-21](https://www.papermark.com/help/article/enable-index-generation-data-room) - Peony: “Index documents, which adds numbered prefixes so long rooms stay easy to scan” [Vendor site 2026-09-21](https://www.peony.ink/docs/features/ai/ai-auto-indexing) — Data Room plan and above (docs: 'Indexing is a Data Room ($52/admin/mo) plan feature and above') - ShareVault: “Index Auto-Numbering – Automates the numbering of your hierarchical index” [Vendor site 2026-09-21](https://sharevault.com/pricing/) Full-text search (including OCR) — what each vendor says - Ansarada: “Everyone in the Room can search for phrases or words within all files that contain text and that are available to them.” [Vendor site 2026-09-21](https://help.ansarada.com/en/articles/2597682-how-to-search-for-documents) - CapLinked: “Advanced Full Text Search (OCR)” [Vendor site 2026-09-21](https://www.caplinked.com/pricing) - Clinked: “Full Text Search” [Vendor site 2026-09-21](https://www.clinked.com/pricing) — Standard - Dillien: “And search now goes straight into the content, not just file names.” [Vendor site 2026-09-21](https://dillien.com/articles/a-brand-new-version-of-dillien-is-here) - DocSend: “Full-text search” [Vendor site 2026-09-21](https://www.docsend.com/pricing/) - Drooms: “OCR Text-Based Search” [Vendor site 2026-09-21](https://drooms.com/pricing/) - EthosData: “Full-text search across all document contents” [Vendor site 2026-09-21](https://www.ethosdata.com/due-diligence-data-room/) - Firmex: “OCR allows scanned documents to be easily searched when working within the VDR.” [Vendor site 2026-09-21](https://support.firmex.com/hc/en-us/articles/360001535873-Product-Updates) - FirmRoom: “You can set permissions, do full text search, communicate, etc.” [Vendor site 2026-09-21](https://firmroom.com/document-management) - Fordata: “Use advanced search options including Full Text Search” [Vendor site 2026-09-21](https://fordatagroup.com/virtual-data-room/) - Peony: “Full-text search across every document with OCR for scanned files and automatic classification.” [Vendor site 2026-09-21](https://www.peony.ink/features) - ShareVault: “OCR (Optical Character Recognition) – Makes scanned & image PDFs text-searchable” [Vendor site 2026-09-21](https://sharevault.com/pricing/) AI features — what each vendor says - Ansarada: “Ask AiDA - Your AI Assistant” [Vendor site 2026-09-21](https://www.ansarada.com) - CapLinked: “AI-Powered Document Intelligence” [Vendor site 2026-09-21](https://www.caplinked.com) - Datasite: “Summarize lengthy content securely in seconds. Generate an instant, high-level synopsis of any .pdf, .doc, or .rtf file” [Vendor site 2026-09-21](https://www.datasite.com/en/products/diligence) - DFIN Venue: “Embedded directly within Venue®, AI Document Summaries and AI Document Translation help accelerate due” [Vendor site 2026-09-21](https://www.dfinsolutions.com/products/venue) - Diligent (Data Rooms / Boards): “Transform dense board book content into clear, distilled, actionable insights.” [Vendor site 2026-09-21](https://www.diligent.com/products/boards) - Dillien: “Due diligence efficiency, legal AI integrations” [Vendor site 2026-09-21](https://dillien.com) - Drooms: “Our in-house developed AI analyses documents in the data room instantly, reducing deal preparation and due diligence by up to 50%.” [Vendor site 2026-09-21](https://drooms.com) - EthosData: “AI chat with document” [Vendor site 2026-09-21](https://www.ethosdata.com/dataroom-pricing/) — Premier; AI-powered redaction on Core - Fordata: “Empower your investors with an AI-Powered tool that translates documents in VDR into 59 languages with just one click.” [Vendor site 2026-09-21](https://fordatagroup.com/virtual-data-room/) - Ideals: “Automated redaction, instant translation, and AI-powered search – our AI tools are built to simplify complexity and move deals forward, faster.” [Vendor site 2026-09-21](https://www.idealsvdr.com/artificial-intelligence-at-ideals/) - Imprima: “Advanced AI tools for document indexing, review, redaction, translation, and Q&A.” [Vendor site 2026-09-21](https://www.imprima.com/virtual-data-room) - Intralinks: “Link, our AI assistant, streamlines document analysis and simplifies buyer Q&A to dramatically accelerate diligence timelines.” [Vendor site 2026-09-21](https://www.intralinks.com/products/dealcentre/diligence) — DealCentre AI - Mage: “AI-Powered Transactional Diligence” [Vendor site 2026-09-21](https://www.magelegal.com) - Papermark: “AI Data Room Copilot” [Vendor site 2026-09-21](https://www.papermark.com) - Peony: “AI scans every page for PII, customer names, financial figures, and sensitive terms — then suggests redactions so nothing slips through.” [Vendor site 2026-09-21](https://www.peony.ink/features) - ShareVault: “AI Redaction – Automatically detect & redact PII or PHI to sanitize documents, saving hours of manual work.” [Vendor site 2026-09-21](https://sharevault.com/pricing/) - SmartRoom: “AI for M&A” [Vendor site 2026-09-21](https://smartroom.com) - Virtual Vaults: “✨AI-Redaction Assistant” [Vendor site 2026-09-21](https://www.virtualvaults.com) E-signature — what each vendor says - CapLinked: “Electronic Signatures” [Vendor site 2026-09-21](https://www.caplinked.com/pricing) - Clinked: “Clinked’s M&A data room integrates e-signatures, enabling secure and quick document approvals.” [Vendor site 2026-09-21](https://www.clinked.com/industries/m-a-data-room) - Datasite: “Digitally sign contracts, NDAs, and other documents in the security of Datasite. Add electronic signatures to PDFs” [Vendor site 2026-09-21](https://www.datasite.com/en/products/apps/fill-and-sign) — Fill and Sign app in the Datasite Marketplace - Digify: “Learn how to include an e-signature link in your Digify document using Adobe Web Form & DocuSign Powerform” [Vendor site 2026-09-21](https://help.digify.com/en/articles/6972012-how-to-allow-recipients-guests-to-sign-your-documents) — via third-party Adobe Sign or DocuSign; the article says recipients are 'redirected out of Digify to a third-party site' - Diligent (Data Rooms / Boards): “Vote securely with e-signature and audit logs.” [Vendor site 2026-09-21](https://www.diligent.com/products/boards) - DocSend: “Unlimited eSignature” [Vendor site 2026-09-21](https://www.docsend.com/pricing/) — listed under Standard - EthosData: “eSignature” [Vendor site 2026-09-21](https://www.ethosdata.com/dataroom-pricing/) — Core (included in all plans) - Ideals: “eSignature” [Vendor site 2026-09-21](https://www.idealsvdr.com/virtual-data-room-pricing/) — Core plan - Peony: “Built-in e-signatures and structured Q&A workflows” [Vendor site 2026-09-21](https://www.peony.ink) - SecureDocs (Onit): “Click ‘Send’ and the document will be routed to the appropriate parties for signature.” [Vendor site 2026-09-21](https://www.onit.com/products/clm/securedocs/) - ShareVault: “Add eSignature workflows directly with our Docusign connector, all with enterprise-grade security.” [Vendor site 2026-09-21](https://sharevault.com) — DocuSign integration listed under Pro - SmartRoom: “Send and save NDA’s and electronic contract signatures directly within SmartRoom.” [Vendor site 2026-09-21](https://smartroom.com/products/smartroom-virtual-data-room/) Custom branding or custom domain — what each vendor says - Ansarada: “You're able to customize your deal room by changing the room's name, URL, or adding your own logo.” [Vendor site 2026-09-21](https://help.ansarada.com/en/articles/2604228-customize-your-deal-room) - CapLinked: “Custom Branding / Login Page / Invitations” [Vendor site 2026-09-21](https://www.caplinked.com/pricing) - Clinked: “Your Own Domain (URL)” [Vendor site 2026-09-21](https://www.clinked.com/pricing) — Standard - Digify: “Your logo & branding” [Vendor site 2026-09-21](https://digify.com/features.html) - DocSend: “Customizable branding” [Vendor site 2026-09-21](https://www.docsend.com/pricing/) — listed under Standard; 'Branded custom subdomain' also in the comparison - Drooms: “Personalise projects with your company logo for an added touch of professionalism.” [Vendor site 2026-09-21](https://drooms.com/pricing/) - Firmex: “custom branding to make the site your own” [Vendor site 2026-09-21](https://www.firmex.com/virtual-data-room/) - FirmRoom: “General Settings Customize a room's name, background color, logo, and default comment types” [Vendor site 2026-09-21](https://firmroom.com/blog/firmroom-admin-user-guide) - Ideals: “Customize your project with logo and brand colors and switch between light and dark modes” [Vendor site 2026-09-21](https://www.idealsvdr.com/virtual-data-room-pricing/) — listed in the Enterprise column of the pricing page - Imprima: “Resell Imprima VDR under your brand” [Vendor site 2026-09-21](https://www.imprima.com) - Papermark: “Custom domain for data rooms” [Vendor site 2026-09-21](https://www.papermark.com/pricing) — Custom branding on Pro; custom domain for data rooms on Data Rooms plan - Peony: “Custom logo, colors, and welcome message are Business tier and up ; a custom domain requires Data Room tier” [Vendor site 2026-09-21](https://www.peony.ink/docs/getting-started/permissions-and-security-settings) — Business tier and up; custom domain Data Room tier - ShareVault: “Custom Branding – Branded login page, custom subdomain and logo” [Vendor site 2026-09-21](https://sharevault.com/pricing/) - Virtual Vaults: “Personal branding” [Vendor site 2026-09-21](https://www.virtualvaults.com/data-room-pricing) Spreadsheets viewable in the browser — what each vendor says - CapLinked: “Securely collaborate across teams directly within your VDR with CapLinked’s built-in Excel, Word, and PDF editors.” [Vendor site 2026-09-21](https://www.caplinked.com/enterprise-information-control/) - Digify: “Edit Word, Excel, and PowerPoint directly in Digify with version history and access controls intact.” [Vendor site 2026-09-21](https://digify.com/features.html) - Dillien: “View almost any file type, including Excel, directly in the platform.” [Vendor site 2026-09-21](https://dillien.com/data-room/features) - DocSend: “Spreadsheets can be previewed in the DocSend document viewer without link recipients having to download them first.” [Vendor site 2026-09-21](https://help.dropbox.com/view-edit/dropbox-docsend-spreadsheet-viewer-support) — help: spreadsheets 'must be 40 MB or smaller' to preview - Firmex: “The Firmex Excel viewer allows you to experience Excel spreadsheets in the browser with native-like viewing and navigation features.” [Vendor site 2026-09-21](https://support.firmex.com/hc/en-us/articles/6952961410331-Firmex-Viewer-View-Documents-Online) - FirmRoom: “FirmRoom's files and spreadsheet viewer allows viewing and analyzing in 25+ document formats, including Excel documents, in a secure way.” [Vendor site 2026-09-21](https://firmroom.com/virtual-data-room) - Ideals: “Additionally, there is a possibility to choose one of view permissions for Excel files” [Vendor site 2026-09-21](https://helpcenter.idealsvdr.com/en/articles/7733477-available-permissions) - Imprima: “Secure Excel Viewer Access MS Excel documents online through a native-like experience” [Vendor site 2026-09-21](https://www.imprima.com/business-solutions/ma-transactions) - Papermark: “Papermark's Advanced Excel Mode allows you to share spreadsheets while maintaining advanced Excel functionality and interactivity.” [Vendor site 2026-09-21](https://www.papermark.com/help/article/excel-advanced-mode) — Advanced mode features listed as 'Available on Business plan and higher' - Peony: “The investor opens the link and the workbook renders as a real spreadsheet” [Vendor site 2026-09-21](https://www.peony.ink/use-cases/share-financial-model) - SecureDocs (Onit): “From the 'Documents' tab, click on the title of a Word, Excel, PowerPoint or PDF document.” [Vendor site 2026-09-21](https://www.securedocs.com/help/view-a-document) - ShareVault: “Web Spreadsheet Viewer – Display Excel spreadsheets securely in any browser” [Vendor site 2026-09-21](https://sharevault.com/pricing/) - Virtual Vaults: “Buyers can view and edit Excel files natively online; they make forecasts and analyses with up-to-date figures, you keep your data in safe protection.” [Vendor site 2026-09-21](https://www.virtualvaults.com/data-room) Choice of data storage region — what each vendor says - Ansarada: “Ansarada offers a choice of data storage locations for documents at rest, with specific regions listed in its support documentation.” [Vendor site 2026-09-21](https://www.ansarada.com/data-room) - Clinked: “Choice of Data Center Locations (US/EU/Row)” [Vendor site 2026-09-21](https://www.clinked.com/pricing) — Enterprise - Digify: “Store your data in the region that suits your compliance needs.” [Vendor site 2026-09-21](https://digify.com/features.html) - Diligent (Data Rooms / Boards): “You may choose an alternative storage region to suit your physical, legal, security, or performance needs.” [Vendor site 2026-09-21](https://www.diligent.com/trust) - EthosData: “Data-location options Specific certifications, features and data-hosting arrangements should be confirmed for your chosen plan, legal entity and region.” [Vendor site 2026-09-21](https://www.ethosdata.com/virtual-data-room-for-ma/) — the M&A page adds that feature availability 'may depend on the selected plan, file type, storage region and service arrangement' - Firmex: “With storage locations in Canada, the United States, and the European Union (Germany), you have the option to choose where your data room documents reside.” [Vendor site 2026-09-21](https://www.firmex.com/virtual-data-room/) - Ideals: “Industry-leading choice of secure data storage locations across Europe, Asia, Oceania, North and South America” [Vendor site 2026-09-21](https://www.idealsvdr.com/virtual-data-room-security/) - Papermark: “Region Selection Choose your preferred hosting region via Enterprise plan” [Vendor site 2026-09-21](https://www.papermark.com/security) — Enterprise plan - Peony: “Custom data residency (e.g. EU server) Pin your data to a specific region or jurisdiction” [Vendor site 2026-09-21](https://www.peony.ink/pricing) — Enterprise - SecureDocs (Onit): “physically located in the United States, Ireland, and Germany, giving you the choice to have your data hosted in the U.S. or Europe.” [Vendor site 2026-09-21](https://www.onit.com/products/clm/securedocs/) - ShareVault: “Choose where your data lives—from the U.S. to Europe and beyond. We support local storage to meet regional compliance without compromise.” [Vendor site 2026-09-21](https://sharevault.com/virtual-data-room-data-residency/) - Virtual Vaults: “Choose storage location” [Vendor site 2026-09-21](https://www.virtualvaults.com/data-room-pricing) Public API — what each vendor says - Ansarada: “Articles related to each of our Partners and API integrations” [Vendor site 2026-09-21](https://help.ansarada.com/en/) - CapLinked: “Custom API Integrations for streamlined workflows tailored to your processes.” [Vendor site 2026-09-21](https://www.caplinked.com/pricing) — Listed under 'Why Choose Enterprise?' - Clinked: “API documentation” [Vendor site 2026-09-21](https://www.clinked.com) - Datasite: “Secure APIs support your M&A journey” [Vendor site 2026-09-21](https://www.datasite.com) - Digify: “Connect 8,000+ apps via Zapier or use our API” [Vendor site 2026-09-21](https://digify.com) - EthosData: “Single sign-on and API integration” [Vendor site 2026-09-21](https://www.ethosdata.com/dataroom-pricing/) — Enterprise (API integration add-on) - Firmex: “The Firmex application programming interface (API) enables developers to integrate their Firmex virtual data room with existing third-party enterprise systems.” [Vendor site 2026-09-21](https://www.firmex.com/virtual-data-room-2/api/) - Ideals: “Our API gateway empowers enterprise teams to automate, integrate, and future-proof critical project workflows.” [Vendor site 2026-09-21](https://www.idealsvdr.com/api-integrations/) — pricing lists 'API integration add-on' under Enterprise - Imprima: “6. API Capabilities – Manage, download and upload documents and folders straight from your CRM system to your data room.” [Vendor site 2026-09-21](https://www.imprima.com/virtual-data-room) - Intralinks: “Intralinks RESTful Application Programming Interfaces (APIs) provide access, control and integration with Intralinks core platform services.” [Vendor site 2026-09-21](https://support.intralinks.com/hc/en-us/articles/16949786103963-Getting-access-to-Intralinks-APIs-VDRPro-VIA-Pro-FundCentre-Reporting) — access by request via the API Request Questionnaire - Mage: “Push documents with the Mage CLI” [Vendor site 2026-09-21](https://www.magelegal.com/dataroom) - Papermark: “API, CLI and MCP Server 57 operations for programmatic data rooms” [Vendor site 2026-09-21](https://www.papermark.com/data-room) — 'MCP, API, CLI' listed under Business plan - ShareVault: “RESTful API (Application Program Interface)” [Vendor site 2026-09-21](https://sharevault.com/pricing/) — 'SSO, SIEM integration & available API' listed under Enterprise - SmartRoom: “SmartRoom’s accessible API allows you to connect other applications to accelerate workflow even further.” [Vendor site 2026-09-21](https://smartroom.com) - Virtual Vaults: “Virtual Vaults API” [Vendor site 2026-09-21](https://www.virtualvaults.com) Pages read per vendor: Ansarada 11 · Brainloop 8 · CapLinked 9 · Clinked 10 · Datasite 11 · DFIN Venue 6 · Digify 12 · Diligent (Data Rooms / Boards) 10 · Dillien 9 · DocSend 11 · Drooms 11 · EthosData 7 · Firmex 12 · FirmRoom 11 · Fordata 4 · Ideals 12 · Imprima 10 · Intralinks 12 · Mage 6 · Papermark 11 · Peony 11 · SecureDocs (Onit) 10 · ShareVault 6 · SmartRoom 7 · Virtual Vaults 10. A vendor whose website says less about its product appears in fewer rows; that reflects its website, not necessarily its product. Feature statements are each vendor’s own marketing and help-page statements, reproduced with the page and the date they were read. They have not been tested or verified, a feature may be limited to certain plans (noted where the vendor says so), and vendors change their products and websites. Absence from a row is not a statement that a vendor lacks a feature. Nothing on this page is a recommendation, an endorsement or a ranking of any vendor; confirm any feature with the vendor before relying on it. ## More on data room costs Prices, the months each vendor bills, example rooms and a profile of every vendor are on the [data room cost page](https://dealcostindex.com/vdr.html). The feature data is in the [features file](https://dealcostindex.com/data/export/vdr_features.csv) (CC BY 4.0). Deal Cost Index. Data: CC BY 4.0.